Groups may request blocks of ten (10) or more hotel rooms at select conference hotels. Room blocks are allocated on a first come, first serve basis; number of rooms and requested hotels are not guaranteed. Rooms will be allocated in the same hotel where possible. If the requested hotels do not have the entire block requested available, Esri will research other hotel options and confirm via e-mail what was allocated to the group.
You must read and complete the Group Reservations Agreement [PDF] before you can request a block of rooms. You can submit completed forms via e-mail or fax (909-307-3128). With group reservations, unlike individual reservations, you do not have to be registered for the event to request a block of rooms.
Note: Deadlines and fees for group blocks are different from those for individual reservations.
Group Reservation Deadlines
April 30, 2014
Company may reduce nights or cancel reservations being held in its block without penalty. Cancellations must be communicated in writing and received by Esri by 5:00 p.m. PDT. After April 30, should you not use 90 percent of the remaining total room nights, you agree to be charged $75 for each room night not utilized. Esri will notify you via e-mail, and the fees will be charged to the credit card on file. Esri reserves the right to charge late fees or turn this over to a collection agency should you dispute this charge on your credit card bill.
May 15, 2014
A final name on each reservation within your group block is to be entered into the system by 5:00 p.m. PDT. Any reservation without the individual name staying in each room, as well as check-in and checkout dates for each individual by this deadline, Esri will assume these rooms will not be utilized and will release them back into general inventory. The cancellation penalty will apply.
June 27, 2014
Name changes, special requests, and room type changes may be made until 5:00 p.m. PDT. Room types and special requests cannot be guaranteed and cannot be confirmed until check-in at the hotel.
US/Canada Phone Number: 888-377-4576
International Phone Number: 909-793-2853, ext. 1363
Hours: 8:00 a.m.–5:00 p.m. (PDT), Monday–Friday
Closed Saturday, Sunday, and all major US holidays