Groups may request blocks of five (5) or more hotel rooms. Esri does not guarantee that the requested number of rooms will be available at specific hotels, as group reservations are available on a first come, first served basis. Rooms will be located in the same hotel whenever possible. If your requested hotel does not have the entire block of rooms available, Esri will research other hotel options and confirm via e-mail what was allocated to the group.
You must read and complete the Group Reservations Agreement [PDF] before you can request a block of rooms. You can submit completed forms via e-mail or fax (909-307-3072). With group reservations, unlike individual reservations, you do not have to be registered for the event to request a block of rooms.
Note: Deadlines and fees for group blocks are different from those for individual reservations.
Group Reservation Deadlines
April 30, 2013
This is the last day you may reduce room nights or cancel reservations without penalty. Cancellations must be communicated in writing. Should you not use 90 percent of the remaining room nights in your block after this date, you agree to be charged $75 for each room night not utilized.
May 8, 2013
You must submit a final room list by 5:00 p.m. (PDT) on this day. If Esri does not receive your room list by this time, it will release your rooms back into the general inventory and you will be assessed the fees listed above.
June 28, 2013
You may submit name changes, special requests, and room changes until 5:00 p.m. (PDT) on this day.
Phone: 909-793-2853, ext. 1363
Hours: 8:00 a.m.â5:00 p.m. (PDT), Monday–Friday