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ArcNews Magazine Article Submission Guidelines


Thank you for your interest in ArcNews magazine (distribution is 800,000 per issue) and ArcNews Online. Many of the articles in each issue of ArcNews magazine and ArcNews Online are written by our users and partners. We look forward to receiving yours.

All articles received will be reviewed and considered by the ArcNews Editorial Review Committee for possible publication in either ArcNews OR ArcNews Online or both. Please read closely these guidelines BEFORE writing an article to submit for ArcNews consideration.

In order for your article to be considered for publication, you must follow these editorial and graphics guidelines, and you must give Esri and ArcNews permission to use your text and graphics materials by reading and agreeing to the copyright policy on the Esri Web site. Articles (with NO embedded graphics) are submitted to the magazine by attaching the Microsoft Word file (or pasting the text in the box provided) containing the article to a completed Esri copyright policy permission form and clicking on the Submit button. Please immediately e-mail the editor at tmiller@esri.com alerting him that you have made an article submission.

All articles received by the deadline date for a specific issue will be reviewed by the ArcNews Editorial Review Committee and considered for that issue or possibly a later issue. Articles may not necessarily be either considered for publication or published on a "first-come/first-served" basis. The content of ArcNews comprises articles that are mixed and matched for special editorial emphasis.

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Contact Information

Thomas K. Miller
ArcNews Magazine and ArcNews articles online Editor-in-Chief
Esri
380 New York Street
Redlands, CA 92373-8100
USA
E-mail: tmiller@esri.com
Telephone: 909-793-2853
Fax: 909-307-3051

Advertising in ArcNews Magazine

To place an advertisement in ArcNews magazine (paper version only), please review our advertising information and contact our advertising department at ads@esri.com. Please include your company name and return e-mail address in requests sent by e-mail.

Deadlines for Article Submission Consideration and Issue Distribution Schedules

Article submission deadlines for consideration are subject to change. In addition, please send articles when they are ready—regardless of deadlines.

Issue Submission Deadline Distribution Begins
Spring 2013 December 26, 2012 March 2013
Summer 2013 March 25, 2013 June 2013
Fall 2013 July 29, 2013 October 2012
Winter 2013/2014 October 28, 2013 January 2014
Text Guidelines for Esri Users

It is very important to follow these guidelines.
Deviation will only cause long delays in the consideration of an article.

  1. All submitted articles will be considered for publication in either ArcNews OR ArcNews articles online or both.
  2. ArcNews user stories are written in the third person (he, she, they, it) using Microsoft Word, plain text, or RTF. They should be 750-1,000 words long (1,200 is the absolute maximum). Please note that due to space limitations, the longer articles are often shortened significantly.
  3. If you wish to run an idea past the editor before writing the article, feel free to phone or e-mail Tom Miller for a quick response. Otherwise, sending the completed article is preferred.
  4. At the end of each article, please include the sentence, "For more information, contact ..." and then include the appropriate names, titles, affiliations, addresses, phone numbers, fax numbers, e-mail addresses, and Web URLs for the contact(s). Please see any recent ArcNews magazine and ArcNews online article for proper format.
  5. Use of a byline is optional, but if you do use one, please include title and affiliation.
  6. If you choose to use a byline, just above "For more information," please insert "About the Author(s)" and one or two sentences describing each author.
  7. We require real-life, solution-based, objective, and factual USER STORIES showing real people and specific organizations doing good work with Esri products and services. The user is the focus of the article. At the beginning of the article, clearly describe in a colorful manner and in some detail who the user is and what the user's problem or need is. Approximately 250-350 words into the article, please show how GIS software or services from Esri helped, explaining how or why the user selected an Esri solution. This should be your first mention of Esri or its products. ("Why" means: Is it government mandated, or the result of an intense request for proposal, or the user has used Esri products for many years, or it was proposed by a consultant? That sort of thing.) Please structure the article in chronological order: user, problem, selection, solution, conclusion.
  8. Please note that Esri and its software products or services must have a meaningful role in the article and not be a mere mention. (Note to all Esri partners—resellers, distributors, consultants, and OEM and VAR developers: Please see Text Guidelines Specifically for Esri Partners below).
  9. Note to all data and/or service providers, whether or not an Esri Partner: Please refer to Text Guidelines Specifically for Esri Partners as well as following these text guidelines.
  10. Please propose three highlights for the start of the article. These should entice a GIS professional to read your article. See any recent issue for examples.
  11. Please understand that ArcNews avoids printing articles about "planned" applications and "proposed" projects as these things don't always turn out as planned.
  12. Articles should be sprinkled with colorful quotes and anecdotes about the project and GIS, but do not quote yourself in the article if you intend to use a byline. Do not mention Esri or its software or partners or their software within quotes.
  13. ArcNews is an international magazine. Articles need to be written from an international perspective. If a geographic location or public facility is obvious to you, it may not be to our readers in Bangladesh or South America. For example, write "United States Library of Congress Center for Geographic Information," not "Center for Geographic Information."
  14. Note to submitters from outside the U.S.: Please remember that organizations, acronyms, and procedures that are taken for granted in your country or language will need to be spelled out and explained clearly for the rest of the world.
  15. Articles should NOT be too technical. Assume the readers have some familiarity with GIS, but don't assume they know all the buzzwords.
  16. Esri software products must be discussed in relation to specific use and specific applications. (For example, don't say, "So and so uses ArcGIS" and then leave it at that. Say instead, "So and so uses ArcGIS to analyze the operational data, allowing users to view the near real-time position of each subject. This facilitates understanding of temporal relationships, and helps to determine the locations of this and that specific aspects of critical components" and so on.)
  17. As appropriate, mention specific data sources, whether government or commercial.
  18. Please do NOT use any fancy formatting, styles, or desktop publishing to produce your article.
  19. Please send digital copies of your article at the same time you accept the Esri Submission and Copyright Policy by attaching and uploading your Microsoft Word document or pasting your text document in the box provided.
  20. Articles need artwork (see Graphics Guidelines). All user articles require screenshots and/or maps created using Esri software and also descriptive captions. Appropriate graphics and captions should be submitted separately at the same time as the articles by e-mail, or by posting to our FTP site (ftp://ftp.esri.com/pub/incoming). If using the FTP site, please notify ArcNews editor Tom Miller immediately.
  21. ArcNews is not a scientific journal. Please avoid using citations and references in your article.
  22. ArcNews articles cannot be graphic dependent. Please do not use figure references (see graphics guideline number 3).
  23. Please follow these guidelines carefully. When you have completed your article, please go back and use these guidelines as a checklist.
Text Guidelines Specifically for Esri Partners

It is very important for Esri Partners to follow these guidelines.
Deviation will only cause long delays in the consideration of an article.

  1. Please conform to ALL the guidelines above for Esri users.
  2. In addition, please remember that ArcNews magazine and ArcNews articles online do NOT publish press releases, product announcements, advertisements disguised as articles, or long rundowns of how fabulous a product is. ArcNews articles are only interested in receiving objective and factual user stories (or case studies) from partners.
  3. User stories provided by partners must be written in three tiers. In the first paragraph or two, discuss the user in some detail and the problem or need the user has. Approximately 250-350 words into the article, mention how the partner helped solve that problem or satisfy that need, explaining how or why the user selected the partner. This should be the first mention of the partner. ("Why" means: Is it government mandated, or the result of an intense request for proposal, or the user has used Esri products for many years, or it was proposed by a consultant? That sort of thing.) Finally, explain how Esri helped the partner help the user. Do not mention Esri before the partner. Please note that Esri and its software products or services must have a meaningful role in the article and not be a mere mention.
  4. At the risk of being repetitive, it must be emphasized that articles from partners must conform to all ArcNews submission guidelines above. Deviation will only cause long delays in the consideration of an article. The user is the focus of the article, not the partner nor the partner's product or service nor Esri. Mentioning your company and product name(s) a couple or a few times is appropriate. Filling the article with your company and product name(s) constitutes hardsell and is not acceptable. Tell the facts in an objective, factual, and straightforward manner without tooting horns or beating chests. Use no (zero-nada-none) superlatives or hyperbole. In the beginning, the user had a problem or need. The partner helped solve the problem or satisfy the need. Esri was involved in thus and so manner.
  5. At the end of each article, please include the sentence, "For more information, contact ..." and then first include the appropriate names, titles, affiliations, addresses, phone numbers, fax numbers, e-mail addresses, and Web URLs for the contact(s) for your client(s). Then list the same sort of information for yourself. Please see any recent ArcNews magazine and ArcNews articles online article for proper format.
  6. Please follow these guidelines carefully. When you have completed your article, please go back and use these guidelines as a checklist.
Graphics Guidelines

Please review all these graphics guidelines before submitting your article.

  1. Please provide ArcNews with graphics that, as far as possible, succinctly "tell a story." When readers look at your map or screenshot, the map itself should tell a story. For example, if the article is about a real estate user, provide graphics that show the best site selections. If your article is about helping the environment, then the map should show the serious problem being dealt with and illustrate it. Though we want colorful maps, they should also show your application in action—they should show the information that helps decision makers. Maps can communicate focused, clear, and simple messages even with complicated information (i.e., maps show property value increases, pockets of crime, changing and moving populations, and so forth). In other words, please submit the kind of map(s) that newspapers might print to tell an editorial story—not simply a map of documentation for decoration. The "story" of the map should be clear from the map itself. Please understand that ArcNews may crop out screenshot interfaces at its discretion.
  2. Please, do NOT embed your final digital graphics in your text document or word-processed file. Such graphics cannot be accessed by ArcNews magazine and ArcNews articles online. Digital graphics must always be sent as separate media.
  3. ArcNews magazine and ArcNews articles online style, format, and design do NOT allow for either exact placement of graphics relative to text nor publication of all submitted graphics.
  4. Graphics under 10 MB can be sent to the editor by e-mail or when submitting through the copyright policy site. Graphics 10 MB and above can be sent to the ArcNews MFT (Managed File Transfer) site. For instructions on how to access the MFT site, please e-mail Tom Miller. If graphics are posted to this site, Tom Miller must be notified IMMEDIATELY and given file names. Multiple graphics may be "zipped" or "stuffed."
  5. Whenever possible, please send original digital screen shots or images.
  6. All graphics, maps, and screen captures REQUIRE a caption—one or two sentences clearly describing the image or presenting your message. ALL CAPTIONS MUST BE SENT DIGITALLY as Word, text, or e-mail. Do not embed captions into the graphics.
  7. Please make certain the editor knows which captions go with the images.
  8. We prefer screenshots (96 dpi) and photos (300 dpi) to be 10-15 inches wide in digital formats such as TIF, EPS, BMP, or JPG. Any ArcView GIS TIF or ArcInfo EPS files must be saved in CMYK mode. If the files are saved as RGB or Index color, they may print in black and white or not print at all. See Formats for Digital Files and Making Screenshots for more details.
  9. We accept graphics on CD-ROM and DVD-ROM. We can also use slides, transparencies, prints, and hard copy, if need be. IMPORTANT: Files on CD-ROM/DVD-ROM need to have attached step-by-step instructions to help us access the necessary files (i.e., software/version used to create or save file, file format, etc.).

If you would like to submit an article to ArcNews magazine and ArcNews Online for consideration by the ArcNews Editorial Review Committee, please submit the article via the Esri Article Submission and Copyright Policy page. Please immediately e-mail the editor at tmiller@esri.com alerting him that you have made an article submission.

Again, thank you for your interest in ArcNews magazine and ArcNews Online.

 
 
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