{"id":724152,"date":"2024-12-16T15:02:52","date_gmt":"2024-12-16T23:02:52","guid":{"rendered":"https:\/\/www.esri.com\/about\/newsroom\/?post_type=arcwatch&p=724152"},"modified":"2024-12-16T15:46:25","modified_gmt":"2024-12-16T23:46:25","slug":"set-permissions-for-an-app","status":"publish","type":"arcwatch","link":"https:\/\/www.esri.com\/about\/newsroom\/arcwatch\/set-permissions-for-an-app","title":{"rendered":"Set Permissions for an App"},"content":{"rendered":"","protected":false},"author":9862,"featured_media":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"sync_status":"","episode_type":"","audio_file":"","podmotor_file_id":"","podmotor_episode_id":"","castos_file_data":"","cover_image":"","cover_image_id":"","duration":"","filesize":"","filesize_raw":"","date_recorded":"","explicit":"","block":"","itunes_episode_number":"","itunes_title":"","itunes_season_number":"","itunes_episode_type":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[10392],"tags":[347272,341412,482742],"arcwatch_issues":[491192],"class_list":["post-724152","arcwatch","type-arcwatch","status-publish","format-standard","hentry","category-arcgis-online","tag-arcgis-storymaps","tag-geodatabases","tag-tip","arcwatch_issues-december-2024-arcwatch","arcwatch_sections-the-tip"],"acf":{"short_description":"In this tip, learn how to test your ArcGIS StoryMaps story\u2019s sharing permissions to ensure it will work when you post it online.","pdf":{"host_remotely":false,"file":"","file_url":""},"flexible_content":[{"acf_fc_layout":"content","content":"Imagine that you need to create an ArcGIS StoryMaps story that features a map of flood-affected areas. It will be shared on your organization\u2019s website as a public resource. You may want to test your story\u2019s sharing permissions to ensure that it will work when you post it online.\r\n\r\nIn this tutorial, which involves flooding in Nigeria, you\u2019ll upload data to ArcGIS Online to create a web map with the data, and then create a story with the web map. You\u2019ll publish and share the story and test that it can be viewed without an ArcGIS account. Finally, you\u2019ll update permission settings so that all elements of the story are properly shared.\r\n\r\nTo follow this tutorial, you\u2019ll need an ArcGIS organizational account with a Publisher, Facilitator, or Administrator role in an ArcGIS organization. (See ArcGIS software access options<\/a>). This tutorial uses Map Viewer, not Map Viewer Classic.\r\n\r\nStep 1: Add data to ArcGIS Online.<\/strong>\r\n\r\nIn 2022, flooding in Nigeria displaced more than one million people. You have data that shows Nigeria\u2019s rivers and which local government areas (LGAs) were affected by flooding that year. To show this data in an ArcGIS StoryMaps story, you first need to add the data to ArcGIS Online as a feature layer.\r\n\r\nTo use a file geodatabase in ArcGIS Online, you\u2019ll need to upload a zipped copy of the .gdb file.\r\n\r\nClick this hyperlink: Nigeria geodatabase<\/a>. A zipped geodatabase (.gdb) file named Nigeria.gdb.zip will download to your computer. Do not unzip it.\r\n\r\nA common data format for desktop geographic information system (GIS), a zipped geodatabase file is a container that stores multiple layers of spatial and nonspatial data.\r\n\r\nSign in to your ArcGIS organizational account<\/a>. On the top ribbon, click the Content tab, then click New item, at the top left."},{"acf_fc_layout":"image","image":724182,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Drag the Nigeria.gdb.zip file to the New item window. (Alternatively, click Your device, then scroll to the file.)\r\n\r\nUnder File type, click the black arrow on the right and choose File geodatabase from the drop-down options.\r\n\r\nUnder How would you like to add this file?, ensure that the first option\u2014Add Nigeria.gdb.zip and create a hosted feature layer\u2014is selected. Click Next. This creates two new items in your ArcGIS Online account: a copy of the file geodatabase, and a feature layer created from the contents of the file geodatabase. You will need the data to be in the feature layer format before it can be used to create maps in ArcGIS Online."},{"acf_fc_layout":"image","image":724192,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"A New item window now appears. In the Title text box, replace any existing text by typing \u201cNigeria Flood\u201d followed by your name or initials (for example, Nigeria Flood YN)."},{"acf_fc_layout":"image","image":724202,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Note that you cannot create two layers in an ArcGIS organization that have the same name. Adding your name or initials to a layer name helps ensure that other people in your organization can also complete this tutorial. Once a layer has been created, you can rename it in the map to remove your name or initials. This will not affect the name of the underlying data layer.\r\n\r\nClick the Add a summary line. In the box below the Summary heading, type \u201cFlood-affected areas in Nigeria, 2022\u201d. (These details can be modified later.)"},{"acf_fc_layout":"image","image":724212,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Click Save.\r\n\r\nThe item page of the new Nigeria Flood feature layer appears. It contains two sublayers that are listed under the Layers heading: Rivers and Flood_affected_areas."},{"acf_fc_layout":"image","image":724232,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Step 2: Add the data to a map.<\/strong>\r\n\r\nNow that your data exists in ArcGIS Online as a feature layer, you will add it to a map.\r\n\r\nHover over the image under Edit thumbnail, then click Open in Map Viewer. (Depending on your organizational and user settings, you may have opened Map Viewer Classic, which is scheduled to be retired in early 2026. ArcGIS Online offers two map viewers for viewing, using, and creating maps. For more information on the map viewers available and which one to use, please see this FAQ<\/a>. This tutorial uses Map Viewer.)\r\n\r\nA map appears, zoomed to Nigeria. It contains lines representing rivers and polygons representing areas affected by flooding in 2022."},{"acf_fc_layout":"image","image":724242,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"In the Layers pane on the left, click the arrow next to Nigeria Flood to expand the feature layer. The two sublayers are listed."},{"acf_fc_layout":"image","image":724262,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Next, you\u2019ll save the map.\r\n\r\nOn the Contents (dark) toolbar, click the file folder icon. Click Save as."},{"acf_fc_layout":"image","image":724272,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"In the Save map window, for Title, type \u201cNigeria Floods 2022\u201d.\r\n\r\nClick Save.\r\n\r\nStep 3: Share the map in a story.<\/strong>\r\n\r\nNow that you have a web map displaying your data, you\u2019re ready to present it in an app. Apps are the recommended means for sharing web maps. They allow you to display contextual information such as titles, legends, text, pictures, and interactive tools alongside maps.\r\n\r\nSeveral ArcGIS products allow you to build different kinds of apps. In this tutorial, you\u2019ll share your map using ArcGIS StoryMaps because you plan to include a lot of text and images in addition to the map.\r\n\r\nPoint to the Contents toolbar and click the Create app button, then click ArcGIS StoryMaps."},{"acf_fc_layout":"image","image":724282,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"The story builder appears.\r\n\r\nClick Story title, then type \u201cNigeria Floods 2022\u201d."},{"acf_fc_layout":"image","image":724292,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Your map appears in the story.\r\n\r\nBelow the map, click Add a caption, then type \u201cLGAs affected by flooding\u201d."},{"acf_fc_layout":"image","image":724302,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Later, you can add text and images and perhaps another map. For now, you\u2019ll publish the unfinished story to test that you are able to share it with the public.\r\n\r\nOn the ribbon at the top, click Publish.\r\n\r\nTo set the sharing level, choose Everyone (Public)."},{"acf_fc_layout":"image","image":724312,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Click Publish.\r\n\r\nThe Share items? page appears. It prompts you to update the permissions for the web map and layer. (It\u2019s not enough to update the sharing level for the story; you must also update the sharing level for all items inside the story.) Click Yes, share these items."},{"acf_fc_layout":"image","image":724322,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Click View published story.\r\n\r\nThe published version of the story appears.\r\n\r\nStep 4: Test the story.<\/strong>\r\n\r\nTo test whether people without ArcGIS accounts will be able to view this, you will need to visit the story web page while signed out of your ArcGIS Online account. One way to do this is to use a private browser window.\r\n\r\nClick the browser\u2019s address bar above the published story and copy the entire URL."},{"acf_fc_layout":"image","image":724332,"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"Open a private window in your internet browser using one of the following options:\r\n