{"id":1443962,"date":"2021-12-20T10:53:03","date_gmt":"2021-12-20T18:53:03","guid":{"rendered":"https:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&#038;p=1443962"},"modified":"2022-03-28T13:15:46","modified_gmt":"2022-03-28T20:15:46","slug":"optimize-group-settings-to-share-stories-like-never-before","status":"publish","type":"blog","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before","title":{"rendered":"Optimize group settings to share stories like never before"},"author":8672,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":""},"categories":[37131],"tags":[398132,27201,27211,756811,27881],"industry":[],"product":[36611],"class_list":["post-1443962","blog","type-blog","status-publish","format-standard","hentry","category-constituent-engagement","tag-arcgis-storymaps","tag-collaboration","tag-groups","tag-stories","tag-storytelling","product-story-maps"],"acf":{"short_description":"Unlock powerful group settings to save time and build capacity when sharing your latest stories authored in ArcGIS StoryMaps","flexible_content":[{"acf_fc_layout":"sidebar","content":"<p><em><span class=\"TextRun SCXW18690054 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW18690054 BCX0\">Update: Collaboration across organizations is now easier than ever with partnered collaboration. Follow the steps in Kelly Gerrow-Wilcox\u2019s <\/span><\/span><a class=\"Hyperlink SCXW18690054 BCX0\" href=\"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/sharing-collaboration\/partnered-collaboration-working-together-across-arcgis-online-organizations\/\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"TextRun Underlined SCXW18690054 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW18690054 BCX0\" data-ccp-charstyle=\"Hyperlink\">blog post<\/span><\/span><\/a><span class=\"TextRun SCXW18690054 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW18690054 BCX0\"> to allow authors in other ArcGIS organizations to work with you on stories!<\/span><\/span><span class=\"EOP SCXW18690054 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/em><\/p>\n<p><em>This blog was originally published in September of 2020 and last updated in December of 2021.<\/em><\/p>\n","image_reference":false,"layout":"standard","image_reference_figure":"","snippet":"","spotlight_name":"","section_title":"","position":"Center","spotlight_image":false},{"acf_fc_layout":"content","content":"<h3><strong>Are you trying to figure out how to coauthor a story in ArcGIS StoryMaps? Do you want to share a story with colleagues, classmates, or project managers before they go public?\u00a0<\/strong><\/h3>\n<p><span data-contrast=\"none\">By using <\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-online\/share-maps\/groups.htm\"><span data-contrast=\"none\">ArcGIS groups<\/span><\/a><span data-contrast=\"none\"> you can share your story with people outside your organization, within your organization, or have them <\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-storymaps\/author-and-share\/co-author-a-story.htm\"><span data-contrast=\"none\">coauthor a story<\/span><\/a><span data-contrast=\"none\">. In this post we\u2019ll demystify groups and demonstrate how to optimize their settings to share stories before they go public.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">First, a little background: <\/span><a href=\"https:\/\/www.arcgis.com\/home\/index.html\"><span data-contrast=\"none\">ArcGIS<\/span><\/a><span data-contrast=\"none\"> is part of Esri\u2019s Geospatial Cloud ecosystem that allows you to use powerful apps and mapping tools all in a web browser. ArcGIS StoryMaps is one of those apps. Having an ArcGIS account is the first step to help you collaborate on stories and share them. If you\u2019ve never used groups before, or are unsure about their capabilities, now is the perfect time.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><i><span data-contrast=\"none\">This blog won\u2019t showcase all group settings but will focus on four workflows and the steps it takes to utilize them. You\u2019ll do most of this outside of ArcGIS StoryMaps and in ArcGIS instead. These workflows also work with <\/span><\/i><a href=\"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-storymaps\/sharing-collaboration\/start-your-first-arcgis-storymaps-collection\/\"><i><span data-contrast=\"none\">ArcGIS StoryMaps collections<\/span><\/i><\/a><i><span data-contrast=\"none\"> and if you have a <\/span><\/i><a href=\"https:\/\/www.esri.com\/en-us\/arcgis\/products\/arcgis-storymaps\/storyteller\"><i><span data-contrast=\"none\">storyteller account<\/span><\/i><\/a><i><span data-contrast=\"none\">.<\/span><\/i><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":984932,"id":984932,"title":"groupgraphic","filename":"groupgraphic.png","filesize":9554,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/groupgraphic","alt":"","author":"8672","description":"","caption":"","name":"groupgraphic","status":"inherit","uploaded_to":1443962,"date":"2020-08-21 13:49:45","modified":"2021-12-20 18:12:59","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1372,"height":626,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","medium-width":464,"medium-height":212,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","medium_large-width":768,"medium_large-height":350,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","large-width":1372,"large-height":626,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","1536x1536-width":1372,"1536x1536-height":626,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","2048x2048-width":1372,"2048x2048-height":626,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic-826x377.png","card_image-width":826,"card_image-height":377,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/groupgraphic.png","wide_image-width":1372,"wide_image-height":626}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<h2><span class=\"TextRun SCXW230958531 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW230958531 BCX0\">Here are the three sharing workflows that we\u2019ll discuss:<\/span><\/span><span class=\"EOP SCXW230958531 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><strong><span class=\"TextRun SCXW97683212 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW97683212 BCX0\">1: Share a story internally for multiple people to edit and\/or publish a story within an organization<\/span><\/span><span class=\"EOP SCXW97683212 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/strong><\/p>\n<p><span data-contrast=\"none\">Examples:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\">Write a section(s) of a story then hand off to someone else to write theirs (students, co-workers)<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">Write a story, then have a copy editor review it and make direct changes for readability\/grammar<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">Have an admin or group member with update capabilities fix typos in the story or express map pop-ups, swap in updated images\/media, etc.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>2: Duplicate a story to serve as a guide\u00a0<\/strong><\/p>\n<p><span data-contrast=\"none\">Examples:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\">A teacher can create a general blueprint for students to follow<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">Organizations with specific brand guidelines can create a story to use as a model<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>3: Share a story with an outside organization before its public<\/strong><\/p>\n<p><span data-contrast=\"none\">Examples:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\">A collaborator on a project wants to check in on the progress of a story<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">An author would like feedback on a time sensitive story without it going public<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>4: Create a story with another organization\u00a0<\/strong><\/p>\n<p><span data-contrast=\"none\">Examples:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\">Two or more organizations want to build a story together<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">A project requires inter-organizational collaboration<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h3><\/h3>\n<h3><strong>What is an ArcGIS group?\u00a0<\/strong><\/h3>\n<p><span data-contrast=\"none\">A group is a set of content within an ArcGIS account. You can use it to organize content and you can invite people to join the group. Some of the settings allow members of the group to view items even if they\u2019re in a different organization or modify items if they\u2019re in the same organization account. A group with update capabilities is called a <\/span><i><span data-contrast=\"none\">share update group<\/span><\/i><span data-contrast=\"none\">. These are powerful features that can be optimized to extend the sharing capabilities for your stories. <\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-online\/get-started\/get-started-with-groups.htm\"><span data-contrast=\"none\">Learn more about groups here.<\/span><\/a><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h3><span data-contrast=\"none\">How to make a group:\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\">Step 1: Log into your <\/span><a href=\"https:\/\/www.arcgis.com\/home\/index.html\"><span data-contrast=\"none\">ArcGIS<\/span><\/a><span data-contrast=\"none\"> and navigate to the Groups page.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 2: Near the upper left corner of the page you will see a Create Group button. Click that button to create a new group.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":984952,"id":984952,"title":"Screen Shot 2020-08-21 at 9.58.42 AM","filename":"Screen-Shot-2020-08-21-at-9.58.42-AM.png","filesize":68633,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2020-08-21-at-9-58-42-am","alt":"","author":"8672","description":"","caption":"Groups are one of the main menu items within ArcGIS and are an important tool for project management. ","name":"screen-shot-2020-08-21-at-9-58-42-am","status":"inherit","uploaded_to":1443962,"date":"2020-08-21 13:59:01","modified":"2021-12-20 18:12:59","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1459,"height":844,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","medium-width":451,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","medium_large-width":768,"medium_large-height":444,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","large-width":1459,"large-height":844,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","1536x1536-width":1459,"1536x1536-height":844,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","2048x2048-width":1459,"2048x2048-height":844,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM-804x465.png","card_image-width":804,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-21-at-9.58.42-AM.png","wide_image-width":1459,"wide_image-height":844}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<p><span data-contrast=\"none\">Step 3: Make sure to adjust your group settings so you can achieve the results you want. You will have more options if you are the <\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-online\/administer\/get-started-with-administration.htm\"><span data-contrast=\"none\">administrator<\/span><\/a><span data-contrast=\"none\"> of the organization. Some of the workflows in this blog will require specific privileges so be sure to collaborate with your organization administrator from the start. <\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-online\/share-maps\/create-groups.htm\"><span data-contrast=\"none\">Here\u2019s more information about how to create a shared update group.<\/span><\/a><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">For people (teachers, project managers) who frequently need to create groups with update privileges we suggest creating a role within your organizations that enables the option to create and update groups. An administrator will need to create the role, but once it\u2019s done people in that role don\u2019t need an administrator every time they need to create a new group with shared update capabilities (see image below).<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":988882,"id":988882,"title":"Screen Shot 2020-08-24 at 10.42.27 AM","filename":"Screen-Shot-2020-08-24-at-10.42.27-AM.jpg","filesize":147692,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM.jpg","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2020-08-24-at-10-42-27-am","alt":"","author":"8672","description":"","caption":"To create a new role within your organization be sure you enable this functionality. They will then be able to create groups that have update capabilities without needing an administrator.","name":"screen-shot-2020-08-24-at-10-42-27-am","status":"inherit","uploaded_to":1443962,"date":"2020-08-25 13:43:36","modified":"2021-12-20 18:12:59","menu_order":0,"mime_type":"image\/jpeg","type":"image","subtype":"jpeg","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1792,"height":1834,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM-213x200.jpg","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM.jpg","medium-width":255,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM.jpg","medium_large-width":768,"medium_large-height":786,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM.jpg","large-width":1055,"large-height":1080,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM-1501x1536.jpg","1536x1536-width":1501,"1536x1536-height":1536,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM.jpg","2048x2048-width":1792,"2048x2048-height":1834,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM-454x465.jpg","card_image-width":454,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/Screen-Shot-2020-08-24-at-10.42.27-AM-1055x1080.jpg","wide_image-width":1055,"wide_image-height":1080}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<h2><span data-contrast=\"none\">Workflow 1: Share a story internally for multiple people to edit<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:40,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><i><span data-contrast=\"none\">Requirements: Participants must be in the same organization. You will need to have your administrator set up the group so members can update items. <\/span><\/i><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">This workflow is designed with educators and project managers in mind. For example, if you\u2019re an instructor and want students to work in groups of two or more to coauthor a story, this is the workflow for you. Similarly, if you are a project manager and want team members to work together, this will help make it easier.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Here are the steps to get started:\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 1: Talk with your organization administrator about setting up an <\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-online\/share-maps\/create-groups.htm\"><span data-contrast=\"none\">ArcGIS group<\/span><\/a><span data-contrast=\"none\"> for your project or for a class.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 2: Make sure the administrator creates a group that allows members to update All Items in the group. This will allow group members to update, modify, and publish content in the story. Editing abilities only extend to group members who are also part of the organization.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":1444062,"id":1444062,"title":"","filename":"Screen-Shot-2021-12-20-at-12.49.57-PM.png","filesize":579217,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2021-12-20-at-12-49-57-pm","alt":"","author":"8672","description":"","caption":"Updated group settings","name":"screen-shot-2021-12-20-at-12-49-57-pm","status":"inherit","uploaded_to":1443962,"date":"2021-12-20 17:52:11","modified":"2021-12-20 17:53:09","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1364,"height":1308,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","medium-width":272,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","medium_large-width":768,"medium_large-height":736,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","large-width":1126,"large-height":1080,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","1536x1536-width":1364,"1536x1536-height":1308,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","2048x2048-width":1364,"2048x2048-height":1308,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM-485x465.png","card_image-width":485,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM-1126x1080.png","wide_image-width":1126,"wide_image-height":1080}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<p><span class=\"TextRun SCXW38847462 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW38847462 BCX0\">Step 3: Next, invite team members or students to the shared update group. You will need to type in the exact <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2 SCXW38847462 BCX0\">user<\/span><span class=\"NormalTextRun SCXW38847462 BCX0\"> name for the individual you want to invite to the group. When you author a <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2 SCXW38847462 BCX0\">story<\/span><span class=\"NormalTextRun SCXW38847462 BCX0\"> you can publish it to any group (step 4). This will allow individuals to view, edit, and publish the story you\u2019re creating.\u00a0<\/span><\/span><span class=\"EOP SCXW38847462 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":1444072,"id":1444072,"title":"Screen Shot 2021-12-20 at 12.56.35 PM","filename":"Screen-Shot-2021-12-20-at-12.56.35-PM.png","filesize":478612,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2021-12-20-at-12-56-35-pm","alt":"Adding a new user in ArcGIS Online","author":"8672","description":"","caption":"","name":"screen-shot-2021-12-20-at-12-56-35-pm","status":"inherit","uploaded_to":1443962,"date":"2021-12-20 17:57:47","modified":"2021-12-20 17:58:07","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1436,"height":800,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","medium-width":464,"medium-height":258,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","medium_large-width":768,"medium_large-height":428,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","large-width":1436,"large-height":800,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","1536x1536-width":1436,"1536x1536-height":800,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","2048x2048-width":1436,"2048x2048-height":800,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM-826x460.png","card_image-width":826,"card_image-height":460,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.56.35-PM.png","wide_image-width":1436,"wide_image-height":800}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<p><span data-contrast=\"none\">Step 4: Share the story you want others to be able to modify to the shared update group. You can do this by going to My Content and clicking on the sharing settings for the individual item. You will then have the option to share it with a group at the bottom of the window that appears. Alternatively, when you are in a story you can now publish it to any groups you are in or that you have permissions to add to. Stories that are shared with you via a group show up in the My Groups tab in the Stories page of your account. In addition, someone can just send you the link to the story and you\u2019ll be able to edit it if you have permissions.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">See the clip below for the specific steps.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><i><span data-contrast=\"none\">Note: Be sure to let your collaborators know when you are editing the story. Otherwise you may unknowingly overwrite content in the story. ArcGIS StoryMaps has a feature that will notify you if other people are editing at the same time. However we recommend alerting team members when you go into modify a story, and we suggest that you write the text outside of ArcGIS StoryMaps in order to have a second copy.\u00a0<\/span><\/i><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":983732,"id":983732,"title":"sharestorywithgroup2","filename":"sharestorywithgroup2.gif","filesize":1114886,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/sharestorywithgroup2","alt":"","author":"8672","description":"","caption":"This video shows how to take a story from your content and share it with a group. ","name":"sharestorywithgroup2","status":"inherit","uploaded_to":1443962,"date":"2020-08-20 13:39:27","modified":"2021-12-20 18:13:00","menu_order":0,"mime_type":"image\/gif","type":"image","subtype":"gif","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1296,"height":810,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2-213x200.gif","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","medium-width":418,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","medium_large-width":768,"medium_large-height":480,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","large-width":1296,"large-height":810,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","1536x1536-width":1296,"1536x1536-height":810,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","2048x2048-width":1296,"2048x2048-height":810,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2-744x465.gif","card_image-width":744,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/sharestorywithgroup2.gif","wide_image-width":1296,"wide_image-height":810}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<h2><span data-contrast=\"none\">Workflow 2:\u00a0 Use a story as a guide\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:40,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><i><span data-contrast=\"none\">Requirements: You must be the owner of the original story or an organizational administrator to set this up.<\/span><\/i><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">This workflow is designed for anyone that has a story that they would like to duplicate and allow others to modify or publish from their account. Often an organization has a specific set of content or design parameters that they would like everyone to follow. Instead of recreating a story from scratch an organization can create a guide and duplicate it. An organization can have a guide story that has everything already configured (immersive sections, credits, accent color, font, logo, theme, navigation, etc.).\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 1: Talk with your organization administrator about setting up a shared update<\/span><a href=\"https:\/\/doc.arcgis.com\/en\/arcgis-online\/share-maps\/create-groups.htm\"><span data-contrast=\"none\"> ArcGIS group<\/span><\/a><span data-contrast=\"none\"> for your project.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 2:\u00a0 Make sure the administrator creates a group that allows members to update All Items.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":1444062,"id":1444062,"title":"","filename":"Screen-Shot-2021-12-20-at-12.49.57-PM.png","filesize":579217,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2021-12-20-at-12-49-57-pm","alt":"","author":"8672","description":"","caption":"Updated group settings","name":"screen-shot-2021-12-20-at-12-49-57-pm","status":"inherit","uploaded_to":1443962,"date":"2021-12-20 17:52:11","modified":"2021-12-20 17:53:09","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1364,"height":1308,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","medium-width":272,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","medium_large-width":768,"medium_large-height":736,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","large-width":1126,"large-height":1080,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","1536x1536-width":1364,"1536x1536-height":1308,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM.png","2048x2048-width":1364,"2048x2048-height":1308,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM-485x465.png","card_image-width":485,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-12.49.57-PM-1126x1080.png","wide_image-width":1126,"wide_image-height":1080}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<p><span class=\"TextRun SCXW21110480 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW21110480 BCX0\">Step 3: If your story guide is in a shared update group any member of the group will be able to duplicate it. (This allows you to duplicate it to your account. This is helpful if your project will require a series of stories with the same branding\/guidelines). Alternatively, if you are the original owner of the guide story, you can duplicate it and update its sharing settings to include your group without involving your administrator. Use the workflow 1 to see how to share a story with a group.\u00a0<\/span><\/span><span class=\"EOP SCXW21110480 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":1444082,"id":1444082,"title":"Screen Shot 2021-12-20 at 1.03.47 PM","filename":"Screen-Shot-2021-12-20-at-1.03.47-PM.png","filesize":405218,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2021-12-20-at-1-03-47-pm","alt":"Group settings","author":"8672","description":"","caption":"","name":"screen-shot-2021-12-20-at-1-03-47-pm","status":"inherit","uploaded_to":1443962,"date":"2021-12-20 18:03:59","modified":"2021-12-20 18:04:08","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1430,"height":1002,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","medium-width":372,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","medium_large-width":768,"medium_large-height":538,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","large-width":1430,"large-height":1002,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","1536x1536-width":1430,"1536x1536-height":1002,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","2048x2048-width":1430,"2048x2048-height":1002,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM-664x465.png","card_image-width":664,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.03.47-PM.png","wide_image-width":1430,"wide_image-height":1002}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<h2><span class=\"TextRun Highlight SCXW16566090 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW16566090 BCX0\" data-ccp-parastyle=\"heading 2\">Workflow 3: View a story before it\u2019s public<\/span><\/span><span class=\"TextRun SCXW16566090 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW16566090 BCX0\" data-ccp-parastyle=\"heading 2\">\u00a0<\/span><\/span><span class=\"EOP SCXW16566090 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:40,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><i><span data-contrast=\"none\">Requirements: Participants must have ArcGIS accounts to view a story produced by a different organization<\/span><\/i><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">This workflow is designed to allow you to share a story with an external partner who has an ArcGIS account but is not part of your organization.\u00a0 This can be very helpful if you don\u2019t yet want a story to be public, but need feedback on a story.\u00a0 You do not need an administrator for these group settings.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 1: Create a group with settings that allow group members to only view items<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":1444092,"id":1444092,"title":"Screen Shot 2021-12-20 at 1.08.50 PM","filename":"Screen-Shot-2021-12-20-at-1.08.50-PM.png","filesize":145971,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/screen-shot-2021-12-20-at-1-08-50-pm","alt":"","author":"8672","description":"","caption":"","name":"screen-shot-2021-12-20-at-1-08-50-pm","status":"inherit","uploaded_to":1443962,"date":"2021-12-20 18:09:41","modified":"2021-12-20 18:09:41","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1290,"height":486,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","medium-width":464,"medium-height":175,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","medium_large-width":768,"medium_large-height":289,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","large-width":1290,"large-height":486,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","1536x1536-width":1290,"1536x1536-height":486,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","2048x2048-width":1290,"2048x2048-height":486,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM-826x311.png","card_image-width":826,"card_image-height":311,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/Screen-Shot-2021-12-20-at-1.08.50-PM.png","wide_image-width":1290,"wide_image-height":486}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<p><span data-contrast=\"none\">Step 2: Make sure your story is published to the organization<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 3: Share your story with the shared update group<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 4: Invite the users outside your organization by searching their user name in the invite users panel (be sure to search outside your organization).<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The invited user can now join the group and view your story.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"content","content":"<h2><span class=\"TextRun SCXW202626489 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW202626489 BCX0\">Workflow 4: <\/span><\/span><span class=\"TextRun Highlight SCXW202626489 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW202626489 BCX0\">Create a story with another organization<\/span><\/span><span class=\"EOP SCXW202626489 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><i><span data-contrast=\"none\">Requirements: Participants must have ArcGIS Online organizations capable of partnered collaboration as well as ArcGIS Online accounts to co-create<\/span><\/i><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">This workflow is designed for collaborators from different ArcGIS Online organizations that want to create a story together. This can be very helpful for projects that require multi-organizational collaboration.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Step 1: Follow the steps detailed in <\/span><a href=\"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/sharing-collaboration\/partnered-collaboration-working-together-across-arcgis-online-organizations\/\"><i><span data-contrast=\"none\">Partnered Collaboration: Working together across ArcGIS Online Organizations<\/span><\/i><\/a><span data-contrast=\"none\"> to establish partnered collaboration between the involved organizations<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:240,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Step 2: Create a shared update group that allows editing using Workflow 1 detailed earlier in this blog. Use the <\/span><b><span data-contrast=\"none\">Include this and partnered organizations&#8217; members<\/span><\/b><span data-contrast=\"none\"> button to allow members from partnered organizations to be added to your group.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n"},{"acf_fc_layout":"image","image":{"ID":1444182,"id":1444182,"title":"MicrosoftTeams-image (3)","filename":"MicrosoftTeams-image-3-1.png","filesize":18375,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/story-maps\/constituent-engagement\/optimize-group-settings-to-share-stories-like-never-before\/microsoftteams-image-3-4","alt":"","author":"8672","description":"","caption":"","name":"microsoftteams-image-3-4","status":"inherit","uploaded_to":1443962,"date":"2021-12-20 18:32:20","modified":"2021-12-20 18:32:20","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":1089,"height":845,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","medium-width":336,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","medium_large-width":768,"medium_large-height":596,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","large-width":1089,"large-height":845,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","1536x1536-width":1089,"1536x1536-height":845,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","2048x2048-width":1089,"2048x2048-height":845,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1-599x465.png","card_image-width":599,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2021\/12\/MicrosoftTeams-image-3-1.png","wide_image-width":1089,"wide_image-height":845}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"<p><span data-contrast=\"auto\">Step 3: Make sure your story is published to the organization<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Step 4: Share your story with the shared update group<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Step 5: Search and add the collaborating members from partnered organizations to your shared update group<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Your collaborators from partnered organizations can now join the group and edit your story.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">You can use these same workflows for <\/span><a href=\"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-storymaps\/sharing-collaboration\/start-your-first-arcgis-storymaps-collection\/\"><span data-contrast=\"none\">ArcGIS StoryMaps collections<\/span><\/a><span data-contrast=\"none\"> and if you have a <\/span><a href=\"https:\/\/www.esri.com\/en-us\/arcgis\/products\/arcgis-storymaps\/storyteller\"><span data-contrast=\"none\">storyteller account<\/span><\/a><span data-contrast=\"none\">.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/www.arcgis.com\/home\/index.html\"><span data-contrast=\"none\">Log in now to get started<\/span><\/a><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n"}],"authors":[{"ID":8672,"user_firstname":"Ross","user_lastname":"Donihue","nickname":"Ross Donihue","user_nicename":"rdonihue","display_name":"Ross Donihue","user_email":"rdonihue@esri.com","user_url":"","user_registered":"2018-12-14 18:25:52","user_description":"Ross leads geospatial storytelling content development at Esri, helping users tell stories with maps from conception to publication. He spends his time developing technical workflows, directing projects, and improving geospatial storytelling technology. He\u2019s also a National Geographic Explorer with a background in Environmental Management. When he\u2019s not at his computer, he\u2019s usually in the garden, wandering through the woods, or making something by hand.","user_avatar":"<img data-del=\"avatar\" src='https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2018\/12\/Ross-Donihue-150x150.jpg' class='avatar pp-user-avatar avatar-96 photo ' height='96' width='96'\/>"},{"ID":53101,"user_firstname":"Liz","user_lastname":"Todd","nickname":"ltodd","user_nicename":"ltodd","display_name":"Liz Todd","user_email":"ltodd@esri.com","user_url":"","user_registered":"2020-06-23 15:54:12","user_description":"Liz was an associate product manager on Esri's ArcGIS Online team. Prior that, she was a multimedia specialist and product engineer on Esri's ArcGIS StoryMaps team, where she specialized in place-based storytelling and participatory GIS, with a focus on leveraging GIS for equity and social justice.","user_avatar":"<img data-del=\"avatar\" src='https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2022\/08\/3834B307-458E-4781-A9E1-18208324870A-465x465.png' class='avatar pp-user-avatar avatar-96 photo ' height='96' width='96'\/>"}],"related_articles":[{"ID":386352,"post_author":"5441","post_date":"2019-01-02 10:55:39","post_date_gmt":"2019-01-02 18:55:39","post_content":"","post_title":"Using ArcGIS Online groups effectively","post_excerpt":"","post_status":"publish","comment_status":"closed","ping_status":"closed","post_password":"","post_name":"using-arcgis-online-groups-effectively","to_ping":"","pinged":"","post_modified":"2020-09-10 06:04:30","post_modified_gmt":"2020-09-10 13:04:30","post_content_filtered":"","post_parent":0,"guid":"http:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&#038;p=386352","menu_order":0,"post_type":"blog","post_mime_type":"","comment_count":"0","filter":"raw"},{"ID":72851,"post_author":"7641","post_date":"2016-07-13 17:20:02","post_date_gmt":"2016-07-13 17:20:02","post_content":"","post_title":"Using groups to deliver access to maps and apps","post_excerpt":"","post_status":"publish","comment_status":"open","ping_status":"closed","post_password":"","post_name":"using-groups-to-deliver-access-to-maps-and-apps","to_ping":"","pinged":"","post_modified":"2018-03-26 21:09:43","post_modified_gmt":"2018-03-26 21:09:43","post_content_filtered":"","post_parent":0,"guid":"http:\/\/www.esri.com\/arcgis-blog\/products\/product\/uncategorized\/using-groups-to-deliver-access-to-maps-and-apps\/","menu_order":0,"post_type":"blog","post_mime_type":"","comment_count":"0","filter":"raw"},{"ID":669282,"post_author":"7211","post_date":"2022-01-07 05:00:04","post_date_gmt":"2022-01-07 13:00:04","post_content":"","post_title":"Quick tips for mastering the ArcGIS StoryMaps builder","post_excerpt":"","post_status":"publish","comment_status":"open","ping_status":"closed","post_password":"","post_name":"quick-tips-for-mastering-the-arcgis-storymaps-builder","to_ping":"","pinged":"","post_modified":"2022-01-07 10:11:33","post_modified_gmt":"2022-01-07 18:11:33","post_content_filtered":"","post_parent":0,"guid":"https:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&#038;p=669282","menu_order":0,"post_type":"blog","post_mime_type":"","comment_count":"6","filter":"raw"},{"ID":601562,"post_author":"7211","post_date":"2019-09-05 16:14:44","post_date_gmt":"2019-09-05 23:14:44","post_content":"","post_title":"Start your first ArcGIS StoryMaps collection","post_excerpt":"","post_status":"publish","comment_status":"open","ping_status":"closed","post_password":"","post_name":"start-your-first-arcgis-storymaps-collection","to_ping":"","pinged":"","post_modified":"2023-03-15 15:58:44","post_modified_gmt":"2023-03-15 22:58:44","post_content_filtered":"","post_parent":0,"guid":"https:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&#038;p=601562","menu_order":0,"post_type":"blog","post_mime_type":"","comment_count":"6","filter":"raw"}],"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/bannerSmall1.0.jpg","wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2020\/08\/banner5.3.jpg"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v25.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Optimize group settings to share stories like never before<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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