{"id":161871,"date":"2008-11-05T20:16:28","date_gmt":"2008-11-05T20:16:28","guid":{"rendered":"http:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&p=161871"},"modified":"2018-12-18T12:01:10","modified_gmt":"2018-12-18T20:01:10","slug":"adding-columns-to-text-boxes","status":"publish","type":"blog","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-desktop\/mapping\/adding-columns-to-text-boxes","title":{"rendered":"Adding columns to text boxes"},"author":4331,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":""},"categories":[22941],"tags":[23201,38221,38231],"industry":[],"product":[36991],"class_list":["post-161871","blog","type-blog","status-publish","format-standard","hentry","category-mapping","tag-cartographic-design","tag-map-elements","tag-page-layout","product-arcgis-desktop"],"acf":{"short_description":"I am fortunate enough to see what many of you are doing with ArcGIS to create printed maps.","flexible_content":[{"acf_fc_layout":"content","content":"

\"\"<\/p>\n

As a judge for the\u00a0Map Gallery<\/a>\u00a0at the Annual\u00a0Esri International User Conference<\/a>, and the Cartographer for the Esri Map Book, I am fortunate enough to see what many of you are doing with ArcGIS to create printed maps.
\nThis year, one issue I frequently noted was very wide columns of text.\u00a0 Below is an example, and the reason it doesn\u2019t work is that it is hard to make your eye track along the long lines of text and then reliably find the next line. As presented, the text below almost guarantees that nobody will bother reading all the text that the Mapping Center team worked so hard to write.<\/p>\n

<\/span>
\n\"Columns
\nThe default\u00a0New Text<\/strong>\u00a0tool in ArcMap\u2019s\u00a0Draw toolbar<\/a>\u00a0produces text that fits within a box that you draw and can resize, but that\u2019s all\u2013the text just flows to fit the box.\u00a0 If you instead use the\u00a0New Rectangle Text<\/strong>\u00a0tool (highlighted above), there are several advantages including a handy\u00a0columns\u00a0<\/strong>feature in the text box properties.\u00a0I will use\u00a0Mapping Center\u2019s Gulf of St. Lawrence map<\/a>\u00a0to illustrate how to use the New Rectangle Text tool:<\/p>\n

    \n
  1. If you open up the Gulf of St. Lawrence map document, it doesn\u2019t have any text boxes, but we\u2019ll add some and play around with the columns feature and see how adding columns not only makes it easier to read your text, but can actually let you use less space for text on your map layout. For the sake of this example, move the map up in order to make room for text box at the bottom.<\/li>\n
  2. On the Draw toolbar, click the drop-down arrow next to the big letter \u201cA\u201d (new text), to show the context menu that has more options for adding text to your map. Choose the\u00a0New Rectangle Text<\/strong>\u00a0option:
    \n\"Columns<\/li>\n
  3. Draw a rectangle on your layout. You will be left with a text box with the word \u201cText\u201d in it.
    \n\"Columns<\/li>\n
  4. From your web browser, copy the\u00a0Purpose and Audience<\/strong>\u00a0text from the Mapping center Gulf of St. Lawrence site.<\/li>\n
  5. Double-click on your text box to open it\u2019s proerties and paste (Ctrl+V) the text into the Text box.
    \n\"Columns<\/li>\n
  6. Click OK and you will see the text is too long for the text box on the map, so go ahead and resize it so it looks similar to the example shown above (illustrating why wide text boxes are a bad idea).<\/li>\n
  7. Double-click the text element to open the properties and then click on the Columns and Margins tab:\"Columns<\/li>\n
  8. Change the number of columns to 3, move the properties dialog box to the side of the screen and click Apply to see the changes.<\/li>\n
  9. The result won\u2019t be bad, but there is room for improvement. Note, however, that we have decreased the amount of space needed to fill the box. We can resize the box manually to fit the text by grabbing the bottom handle on the text box and moving it up to fit out page, but that could get a little tedious, and we\u2019d likely want to stick to a specific size for our text box. While still in the text box Properties window, access the size and position tab. We\u2019d like to stick to a 9\u201d wide text box, but we\u2019re not sure of the height at this point. After a little trial and error, the ideal height seems to be 1.45\u201d.<\/li>\n
  10. Click Apply to see the changes:\"Columns<\/li>\n
  11. Let\u2019s try a little more, like using\u00a0Formatting Tags<\/a>\u00a0to make the title bold.<\/li>\n
  12. Change the first line of text to look like: <bol>Purpose and Audience<\/bol><\/li>\n
  13. Now add another tag around this to make the the font larger: <bol>Purpose and Audience<\/bol><\/fnt><\/li>\n
  14. Next, change the border and background to suit the map by editing text properties on the frame tab.<\/li>\n<\/ol>\n

    Here\u2019s the final result:<\/p>\n

    \"Columns<\/p>\n

    I hope this helps reduce the time it takes you to edit the text in your layouts and improve your maps.\u00a0 I also hope to see more maps using this feature in the 2009 Map Gallery!<\/p>\n"}],"authors":[{"ID":4331,"user_firstname":"Aileen","user_lastname":"Buckley","nickname":"Aileen Buckley","user_nicename":"abuckley","display_name":"Aileen Buckley","user_email":"abuckley@esri.com","user_url":"","user_registered":"2018-03-02 00:15:57","user_description":"Dr. Aileen Buckley is a cartographer researcher and Senior Principal GIS Engineer at Esri. I'm on the ArcGIS Living Atlas of the World Team, making, writing, and talking about maps. 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