{"id":2792232,"date":"2025-05-22T12:00:21","date_gmt":"2025-05-22T19:00:21","guid":{"rendered":"https:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&p=2792232"},"modified":"2025-06-23T07:46:08","modified_gmt":"2025-06-23T14:46:08","slug":"work-together-in-arcgis-pro-shared-update-groups-portal-projects","status":"publish","type":"blog","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-pro\/administration\/work-together-in-arcgis-pro-shared-update-groups-portal-projects","title":{"rendered":"Work together in ArcGIS Pro | Shared update groups and portal projects"},"author":340592,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":""},"categories":[37501],"tags":[],"industry":[],"product":[36571,36561],"class_list":["post-2792232","blog","type-blog","status-publish","format-standard","hentry","category-administration","product-arcgis-enterprise","product-arcgis-pro"],"acf":{"authors":[{"ID":340592,"user_firstname":"Valeria","user_lastname":"Chavez","nickname":"Valeria Chavez","user_nicename":"vchavez","display_name":"Valeria Chavez","user_email":"vchavez@esri.com","user_url":"","user_registered":"2023-06-13 14:04:25","user_description":"Valeria Chavez is a Product Manager on the ArcGIS Pro team based in Washington, D.C. She is passionate about user education and enabling users to have the best possible experience when working in ArcGIS Pro. When she's not working on ArcGIS Pro Shorts, Valeria likes to hang out with her Bernedoodle puppy and explore local plant stores.","user_avatar":""}],"short_description":"Learn about shared update groups and how they control access to ArcGIS Pro portal projects.","flexible_content":[{"acf_fc_layout":"content","content":"

The ArcGIS Pro 3.5 release introduced a brand-new way to store and share projects: portal projects<\/a>. A portal project is an ArcGIS Pro project that is created, stored, and managed in ArcGIS Enterprise (version 11.4 or later). Instead of sharing files manually or relying on network drives, you can now save and access projects right from your organization\u2019s portal\u2014keeping your work connected and consistent. <\/span>\u00a0<\/span><\/p>\n

This is a milestone accomplishment and a step forward in further integrating ArcGIS Pro with the rest of the ArcGIS system. To make this possible, portal projects rely on shared update groups in ArcGIS Enterprise to control access and editing. In this blog, we\u2019ll show you how they work and how to get started.<\/span>\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"content","content":"

Shared update groups<\/h2>\n

If this is the first time you\u2019re hearing about shared update groups<\/a>, don\u2019t worry, we\u2019ve got you covered!<\/span>\u00a0<\/span><\/p>\n

A shared update group is a type of group that allows members to update items that are shared with the group. When we talk about item updates, we mean changes to the item details and updates to the content. In the context of portal projects, updates include the things you usually think of when you save a project: changes to maps, layers, layouts, and other items stored in the project file.<\/span>\u00a0<\/span><\/p>\n

If a portal project is shared with a shared update group you belong to, you can make edits and save changes right back to the portal. If it’s shared with a regular group you belong to, you can view and open the project, but you can\u2019t save changes to the portal.<\/span>\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"kaltura","video_id":"1_dfhi484r","time":true,"start":"0.01","stop":""},{"acf_fc_layout":"content","content":"

It\u2019s<\/span> worth noting that you cannot turn a regular group into a shared update group after creating it. You must enable the shared update group designation when creating the group.<\/span><\/span>\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"content","content":"

Access levels<\/h2>\n

Now that we know what a shared update group is, <\/span>let\u2019s<\/span> explore how they fit into the different access levels for ArcGIS Pro portal projects. <\/span>There are four core access levels<\/span>:<\/span><\/span>\u00a0<\/span><\/p>\n

Organization administrator<\/h3>\n

This can be any user with the <\/span>Administrator default role<\/span><\/a> that is part of the ArcGIS Enterprise organization. In the context of portal projects, the Organization Administrator can:<\/span>\u00a0<\/span><\/p>\n