{"id":538042,"date":"2019-06-26T08:23:19","date_gmt":"2019-06-26T15:23:19","guid":{"rendered":"https:\/\/www.esri.com\/arcgis-blog\/?post_type=blog&p=538042"},"modified":"2019-12-10T11:01:04","modified_gmt":"2019-12-10T19:01:04","slug":"complete-common-administrative-workflows-on-a-mobile-device","status":"publish","type":"blog","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device","title":{"rendered":"Complete common administrative workflows on a mobile device"},"author":6941,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":""},"categories":[37501],"tags":[43671,42641,23711,401302],"industry":[],"product":[36551],"class_list":["post-538042","blog","type-blog","status-publish","format-standard","hentry","category-administration","tag-administration","tag-arcgis-online","tag-mobile","tag-whats-new-june-2019","product-arcgis-online"],"acf":{"short_description":"ArcGIS\u00a0Online\u00a0has optimized the mobile experience, making it\u00a0easier\u00a0to perform administrative tasks on mobile phones and tablets.\u00a0","flexible_content":[{"acf_fc_layout":"content","content":"

The June 2019 update of ArcGIS<\/span><\/span>\u00a0Online<\/span><\/span>\u00a0has optimized the mobile experience, making it\u00a0<\/span><\/span>e<\/span><\/span>asier\u00a0<\/span><\/span>to perform tasks on mobile phones and tablets.<\/span><\/span>\u00a0<\/span><\/span>Enhancements have been made sitewide, especially on the Gallery, Content, and Organization tabs.\u00a0 This\u00a0<\/span><\/span>article\u00a0<\/span><\/span>highlight<\/span><\/span>s<\/span><\/span>\u00a0some\u00a0<\/span><\/span>common administrative workflows that\u00a0<\/span><\/span>you\u00a0<\/span><\/span>can now\u00a0<\/span><\/span>complete<\/span><\/span>\u00a0on a mobile device.\u00a0<\/span><\/span>\u00a0<\/span><\/p>\n

Let\u2019s walk through\u00a0<\/span><\/span>five<\/span><\/span>\u00a0administrative\u00a0<\/span><\/span>tasks<\/span><\/span>\u00a0using a mobile device.<\/span><\/span>\u00a0<\/span><\/p>\n

    \n
  1. Add members to join your o<\/b>rganization<\/b><\/li>\n<\/ol>\n

    Invite one or more members to\u00a0your\u00a0organization from a mobile device. The mobile experience\u00a0follows\u00a0the same workflow as the full-screen experience.\u00a0 Begin by choosing one of three methods to invite member: Add member with no invitation, invite members via email, or invite members to join using an account of their choice. Compile the list of\u00a0new\u00a0members\u00a0by filling out\u00a0member\u00a0information and\u00a0selecting a\u00a0User Type and Role.\u00a0Repeat\u00a0to add multiple members.\u00a0 Once the member list is complete, set member properties, including assigning licenses, groups, credits,\u00a0and preferences. Select send invitations and have your new\u00a0members\u00a0sign in\u00a0to ArcGIS Online and their\u00a0other\u00a0licensed apps.\u00a0The image below shows three steps in the invite process on mobile screens.<\/p>\n"},{"acf_fc_layout":"image","image":{"ID":542832,"id":542832,"title":"Invite","filename":"Invite.png","filesize":49527,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\/invite-5","alt":"Add members pane with members selected, properties set, and licenses added.","author":"6941","description":"","caption":"","name":"invite-5","status":"inherit","uploaded_to":538042,"date":"2019-06-26 15:10:38","modified":"2019-06-26 15:11:06","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":934,"height":656,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","medium-width":372,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","medium_large-width":768,"medium_large-height":539,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","large-width":934,"large-height":656,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","1536x1536-width":934,"1536x1536-height":656,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","2048x2048-width":934,"2048x2048-height":656,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite-662x465.png","card_image-width":662,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Invite.png","wide_image-width":934,"wide_image-height":656}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"

    2. Assign\u00a0<\/b>up to\u00a0<\/b>100 licenses<\/b>\u00a0at a time<\/b><\/p>\n

    Easily assign\u00a0and\u00a0manage\u00a0member\u00a0licenses\u00a0from your mobile\u00a0device.\u00a0Begin by finding members,\u00a0using filtering\u00a0options. Use multiple filters or filter for administrative groups to find the exact members who need a license. For\u00a0example,\u00a0if your field crew needs access to Workforce for ArcGIS, find the group that contains your field crew and use it to identify the right users.<\/p>\n"},{"acf_fc_layout":"image","image":{"ID":542842,"id":542842,"title":"Filter","filename":"Filter.png","filesize":13995,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\/filter-7","alt":"Filter window for the manage licenses workflow set to search members by the Creator user type.","author":"6941","description":"","caption":"","name":"filter-7","status":"inherit","uploaded_to":538042,"date":"2019-06-26 15:12:21","modified":"2019-06-26 15:12:28","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":336,"height":720,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","medium-width":122,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","medium_large-width":336,"medium_large-height":720,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","large-width":336,"large-height":720,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","1536x1536-width":336,"1536x1536-height":720,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","2048x2048-width":336,"2048x2048-height":720,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter-217x465.png","card_image-width":217,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Filter.png","wide_image-width":336,"wide_image-height":720}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"

    Once members have been selected you can now assign licenses to\u00a0<\/span><\/span>up to\u00a0<\/span><\/span>100 members at a time.\u00a0<\/span><\/span>\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"image","image":{"ID":542852,"id":542852,"title":"Assignmembers","filename":"Assignmembers.png","filesize":5843,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\/assignmembers","alt":"Confirmation message to assign 100 members a license.","author":"6941","description":"","caption":"","name":"assignmembers","status":"inherit","uploaded_to":538042,"date":"2019-06-26 15:13:03","modified":"2019-06-26 15:13:11","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":376,"height":256,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","medium-width":376,"medium-height":256,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","medium_large-width":376,"medium_large-height":256,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","large-width":376,"large-height":256,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","1536x1536-width":376,"1536x1536-height":256,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","2048x2048-width":376,"2048x2048-height":256,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","card_image-width":376,"card_image-height":256,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/Assignmembers.png","wide_image-width":376,"wide_image-height":256}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"

    3. Change a member\u2019s user type or role<\/b><\/p>\n

    A member\u2019s user type or role can be easily\u00a0updated\u00a0from a mobile device.\u00a0As an example, imagine that you are getting started with some field work and need help performing administrative tasks for a large group of users. You can update one of your GIS analyst\u2019s roles to Administrator to help with these tasks while getting the group up and running. First search or browse for the specific user.\u00a0Tap\u00a0their profile and\u00a0select User Type \/ Role. This will open a\u00a0pane\u00a0to update\u00a0the\u00a0user type\u00a0and role.\u00a0From the drop-down\u00a0list, change the user\u2019s role from\u00a0Publisher\u00a0to Administrator.<\/p>\n"},{"acf_fc_layout":"image","image":{"ID":542862,"id":542862,"title":"updateusertype role","filename":"updateusertype-role.png","filesize":3544,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\/updateusertype-role","alt":"User Type and Role pane with options to change the member's assigned user type and role.","author":"6941","description":"","caption":"","name":"updateusertype-role","status":"inherit","uploaded_to":538042,"date":"2019-06-26 15:14:11","modified":"2019-06-26 15:14:16","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":377,"height":333,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","medium-width":295,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","medium_large-width":377,"medium_large-height":333,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","large-width":377,"large-height":333,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","1536x1536-width":377,"1536x1536-height":333,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","2048x2048-width":377,"2048x2048-height":333,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","card_image-width":377,"card_image-height":333,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/updateusertype-role.png","wide_image-width":377,"wide_image-height":333}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"

    4. Reset a password<\/b><\/p>\n

    Quickly reset\u00a0member\u00a0passwords\u00a0from a mobile device from the user\u2019s profile as described in the workflow above. From the member profile tab, you can access a variety of administrative tasks like reset a password, delete or disable an account, and allocate credits.\u00a0Select\u00a0the reset password option to have a temporary password emailed to the user to reset their password.<\/p>\n

     <\/p>\n"},{"acf_fc_layout":"image","image":{"ID":542882,"id":542882,"title":"memberproperties","filename":"memberproperties.png","filesize":8037,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\/memberproperties","alt":"","author":"6941","description":"","caption":"","name":"memberproperties","status":"inherit","uploaded_to":538042,"date":"2019-06-26 15:15:09","modified":"2019-06-26 15:15:13","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":381,"height":610,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","medium-width":163,"medium-height":261,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","medium_large-width":381,"medium_large-height":610,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","large-width":381,"large-height":610,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","1536x1536-width":381,"1536x1536-height":610,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","2048x2048-width":381,"2048x2048-height":610,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties-290x465.png","card_image-width":290,"card_image-height":465,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/memberproperties.png","wide_image-width":381,"wide_image-height":610}},"image_position":"center","orientation":"horizontal","hyperlink":""},{"acf_fc_layout":"content","content":"

    5. Change\u00a0<\/b>o<\/b>wners<\/b>\u00a0o<\/b>f<\/b>\u00a0items or groups<\/b><\/p>\n

    You can make changes to\u00a0item and group settings on mobile devices from the Content and Groups tab. The Overview, Usage,\u00a0and Settings tabs\u00a0are available with capabilities to make edits or updates when viewing items.\u00a0 Find the content item or group that needs to change and\u00a0select\u00a0Change Owner.\u00a0 A search\u00a0window\u00a0opens. Start searching based on first name, last name, or user\u00a0name to find a new owner.\u00a0 Select the new owner and save.<\/p>\n"},{"acf_fc_layout":"image","image":{"ID":542892,"id":542892,"title":"change owner","filename":"change-owner.png","filesize":3039,"url":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","link":"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\/change-owner","alt":"Change owner window with a search box to find another member to select as the new owner.","author":"6941","description":"","caption":"","name":"change-owner","status":"inherit","uploaded_to":538042,"date":"2019-06-26 15:15:54","modified":"2019-06-26 15:16:00","menu_order":0,"mime_type":"image\/png","type":"image","subtype":"png","icon":"https:\/\/www.esri.com\/arcgis-blog\/wp-includes\/images\/media\/default.png","width":374,"height":243,"sizes":{"thumbnail":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner-213x200.png","thumbnail-width":213,"thumbnail-height":200,"medium":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","medium-width":374,"medium-height":243,"medium_large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","medium_large-width":374,"medium_large-height":243,"large":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","large-width":374,"large-height":243,"1536x1536":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","1536x1536-width":374,"1536x1536-height":243,"2048x2048":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","2048x2048-width":374,"2048x2048-height":243,"card_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","card_image-width":374,"card_image-height":243,"wide_image":"https:\/\/www.esri.com\/arcgis-blog\/app\/uploads\/2019\/06\/change-owner.png","wide_image-width":374,"wide_image-height":243}},"image_position":"center","orientation":"horizontal","hyperlink":""}],"authors":[{"ID":6941,"user_firstname":"Beth","user_lastname":"Romero","nickname":"Beth Romero","user_nicename":"bromero_imagery","display_name":"Beth Romero","user_email":"BRomero@esri.com","user_url":"","user_registered":"2018-03-02 00:19:02","user_description":"Beth is a Product Engineer on the ArcGIS Online team.","user_avatar":""}],"related_articles":"","card_image":false,"wide_image":false},"yoast_head":"\nComplete common administrative workflows on a mobile device<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Complete common administrative workflows on a mobile device\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.esri.com\/arcgis-blog\/products\/arcgis-online\/administration\/complete-common-administrative-workflows-on-a-mobile-device\" \/>\n<meta property=\"og:site_name\" content=\"ArcGIS Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/esrigis\/\" \/>\n<meta property=\"article:modified_time\" content=\"2019-12-10T19:01:04+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@ESRI\" \/>\n<script type=\"application\/ld+json\" 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