Administrative Assistant - Contracts and Legal Services

Overview

Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and handle day-to-day operations. We invite you to use your exceptional organizational skills and attention to detail to provide outstanding administrative support to our talented and growing Contracts and Legal Services team.

Responsibilities

• Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchases, travel arrangements, and registrations for conferences and training classes.
• Enjoy working with numbers and passionate about accuracy? You’ll be engaged in helping teams stay within established budgets by providing detailed financial reports and analysis.
• Help ensure the office is running smoothly. Assist with onsite vendor service visits as well as provide onsite meeting coordination and general support when needed.
• Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
• Do you like to stay in touch? Good! We need you to coordinate workflow processes with other divisions to ensure appropriate handling of team requests.
• Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
• Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
• Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

Requirements

• 2+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
• Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
• Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• High school diploma

Recommended Qualifications

• Minimum typing speed 45 wpm
• Knowledge of SAP and Salesforce
• Bachelor's in business or related field preferred

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About Esri

At Esri, diversity is more than just a word on a map. When employees of different experiences, perspectives, backgrounds, and cultures come together, we are more innovative and ultimately a better place to work. We believe in having a diverse workforce that is unified under our mission of creating positive global change. We understand that diversity, equity, and inclusion is not a destination but an ongoing process. We are committed to the continuation of learning, growing, and changing our workplace so every employee can contribute to their life’s best work. Our commitment to these principles extends to the global communities we serve by creating positive change with GIS technology. For more information on Esri’s Racial Equity and Social Justice initiatives, please visit our website here.

If you don’t meet all of the preferred qualifications for this position, we encourage you to still apply!

Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need reasonable accommodation for any part of the employment process, please email askcareers@esri.com and let us know the nature of your request and your contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

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