Office Manager

Overview

Together, our administrative assistants work to gather and communicate relevant information, coordinate requests and approvals, and handle day-to-day office operations. We invite you to use your exceptional organizational skills and attention to detail to provide outstanding administrative support for talented and growing teams within the Software Development and Engineering division.

Responsibilities

• Perform day-to-day operations to make our office a great place to work by taking care of the office condition, supplies, catering, vending, and equipment
• Collaborate with global operations team on building related items to include interfacing with local landlord, procurement and vendor contract management, and helping coordinate work of contractors for office maintenance and enhancements
• Act as a first point of contact for visitors and ensure successful meeting engagements
• Assist and support the whole team in daily business to include answering and routing inbound calls, travel planning, and general administrative support
• Coordinate with systems teams on acquisition of employee computer hardware
• Provide orientation to new staff members
• Partner with HR to support employer administration efforts, onboarding, legal requirements, payroll, and maintaining office policies as necessary
• Actively engage in data privacy management
• Serve as liaison with the administrative staff in Esri headquarters in California

Requirements

• 2+ years of experience working in a similar position with office management, administrative, or assistant experience in a multinational company
• Effective time management skills with the ability to multi-task and follow-up on multiple projects
• Excellent verbal and written communication skills 
• Strong computer skills including usage of spreadsheet applications, word processing programs, and e-mail systems
• Strict attention to detail including the ability to maintain a high level of accuracy in preparing and reviewing accounting information
• Excellent customer service, organization, communication, negotiation, and influencing skills
• Available to travel to Cardiff and Barcelona R&D Centers if applicable
• Educated to ordinary grade level standard or above or with equivalent of 5 years office management and/or reception experience
• Experience of working with third party suppliers
• Given the diversity of the responsibilities of this role, a large amount of flexibility and adaptability is required to be successful
• Assist and collaborate with colleagues when necessary, or work on temporary projects outside of their usual role and within their domain of expertise

Recommended Qualifications

• Bachelor's degree or equivalent commercial education
• Knowledge of human resources policies and procedures

What we offer 

Esri is a thriving and inclusive workplace. We take pride in our culture and recognise the value our people bring. We believe in creating a balanced and flexible work/life environment and invest in learning and development at all stages of an individual’s career. We believe on promoting from within and offer long term career opportunity in a successful, growing business.

We will reward you with:

• A good basic salary
• A generous company bonus scheme paying up to 10% per annum (based on company and personal achievements)
• Pension, Vitality healthcare scheme, gym contribution, cycle to work scheme.
• We believe as a company that we should give back wherever we can and therefore also offer volunteering opportunities, including MapAction.

Our technology

Esri uses mapping technology to help our customers solve the world’s most complex challenges. Our passion for improving quality of life through geography is at the heart of everything we do. We support governments, universities, businesses and charities worldwide to save money, improve society, and protect our environment through a deeper understanding of the changing world around them.

About Esri

Our passion for improving quality of life through geography is at the heart of everything we do. Esri’s geographic information system (GIS) technology inspires and enables governments, universities, and businesses worldwide to save money, lives, and our environment through a deeper understanding of the changing world around them.

Carefully managed growth and zero debt give Esri stability that is uncommon in today's volatile business world. Privately held, we offer exceptional benefits, competitive salaries, 401(k) and profit-sharing programs, opportunities for personal and professional growth, and much more.

Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you need a reasonable accommodation for any part of the employment process, please email askcareers@esri.com and let us know the nature of your request and your contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

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