Become a Sponsor or Exhibitor

Attract and engage decision-makers during the Esri Federal GIS Conference by highlighting your GIS product and services.

Apply now
Download the prospectus

  • Key dates

    Applications to become a sponsor or exhibitor will be accepted through November 27, 2024.

    All deliverable items are due on December 6, 2024.

    Get the prospectus

  • Customizable participation framework

    Build your organization’s ideal sponsorship or exhibitor package using Esri’s à la carte menu. Your sponsorship recognition level will be determined by the total value of the items you add to your package.

    Explore the sponsor and exhibitor menus

  • Application process

    Our portal makes it easy for you to submit your application and any deliverable items. Before you can access the event portal, you'll need to create a My Esri account.

    Sponsorship and exhibitor opportunities are open only to members of the Esri Partner Network.

    Get started with step-by-step directions
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Exhibitor menu

To become an exhibitor, start with one of our required item bundles, then customize your ideal package. Our à la carte menu allows you to build a presence with the items that best fit your needs.

Prices vary depending on booth location.

Sponsors may choose from this menu as well. Your package and recognition level cannot be modified after November 27, 2024.

Download the prospectus

REQUIRED ITEM

  • Standard Exhibitor Bundle

    Get our classic 10’ x 10 exhibit space and bring your own organization’s setup. Spaces are only available where marked. Each 10’ x 10’ space includes electricity, carpet, nightly vacuuming and trash collection, a lead retrieval unit, and registration passes.

    $6,000

  • Turnkey Structure Bundle

    Turnkey booths provide a great aesthetic for the Expo and allow you to conveniently purchase everything you need in one order. Each 10’ x 10’ space includes electricity, carpet, nightly vacuuming and trash collection, a lead retrieval unit, and registration passes. A turnkey structure is required for this order to be complete.

    $3,850 plus turnkey structure

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EXHIBITOR À LA CARTE ITEMS

  • Half-Meter Board Ad

    Capture attendee attention and increase impressions. These standing graphic boards will be placed in high traffic areas around the Expo Hall or convention center.

    $600

    Limit 5

  • Full Meter Board Ad

    Capture attendee attention and increase impressions. These standing graphic boards will be placed in high traffic areas around the Expo Hall or convention center.

    $1,100

    Limit 4

  • Email Highlight

    Small

    Get noticed with your organization’s logo and a linked URL featured in an event promotion email sent to all registered attendees.

    $1,250

    Limit 4

  • Digital Poster Ad

    Display your organization’s ad and QR code to all attendees who pass by with a digital poster outside the Expo entrance. Videos or still images can be used for your ad.

    $1,250

    Limit 3

  • Overhead Digital Signage Ad

    Overhead signage allows attendees to see your content while walking through the halls of the conference. Videos or still images can be used for your ad.

    $1,250

    Limit 3

  • Lightning Talk

    These 5–7 minute presentations allow you to showcase your organization and encourage attendees to visit your booth. Presentations occur in the Partner Presentation Theater as part of a collection of Lighting Talks from other participating partners.

    $1,550

    Limit 8

  • Wall Mounted Digital Signage Ad

    This attention-grabbing sign in the Grand Lobby will greet attendees and visitors as they arrive at the conference. Videos or still images can be used for your ad.

    $1,850

    Limit 3

  • Mobile App Banner Ad

    Attendees use our mobile app to access the real-time agenda on-site. This custom rotating banner ad featured in the event app can link to your organization’s profile within the app or an external video or website.

    $1,850

    Limit 6

  • Essential Furnishings Bundle

    Skip browsing the catalog and get the essentials in one easy bundle. This item features a 6’ skirted table, two chairs, 43” monitor with stand, trash can, as well as assembly and tear down.

    $2,000

  • Concourse B Video Wall Ad

    This large digital display, located on the path to the Expo Hall, offers a highly visible way to showcase your content. Videos or still images can be used for your ad.

    $2,450

    Limit 3

  • Custom Floor Stickers

    Set of Two

    Our Expo gets a lot of attendee foot traffic, which means a lot of attention on the floor. This pair of 2' x 2' adhesive floor stickers featuring your custom design will be placed in high-traffic Expo areas.

    $2,450

    Limit 4

  • Email Feature

    Large

    Get your organization noticed by all registered attendees. This large email feature allows you to include your logo with a linked URL and a short message in an event email.

    $2,450

    Limit 2

  • Rotunda Marquee Digital Signage Ad

    This is the best location in the convention center for maximum exposure. Prominently located at the bottom of the escalator, this ad is guaranteed to capture attendee attention.

    $6,100

    Limit 2

  • Charging Station Lounge

    Keeping devices charged will be a top priority for all our attendees. This item lets you customize a universal charging station with your organization's brand and messaging. The lounge will be located in the Expo or a public venue space.

    $6,100

    Limit 4

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Sponsor menu

To become a sponsor, start with the required sponsor bundle, then customize your ideal sponsorship package.

Our à la carte menu allows you to build a presence with the items that best fit your needs. Purchased exhibit space counts towards your sponsorship recognition level.

Prices vary depending on booth location.

Sponsors can choose from the exhibitor menu as well. Your package and recognition level cannot be modified after November 27, 2024.

Download the prospectus

Sponsor minimum amounts

$25,000+
Gold
$18,750+
Silver

REQUIRED ITEM

  • Sponsor Bundle

    This bundle includes items exclusive to sponsors, such as extra registration passes, floor stickers with sponsorship level, recognition before the event and on site, VIP Plenary Session seats, and additional lead retrieval units.

    $5,000

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SPONSOR À LA CARTE ITEMS

Add items from this menu to customize your presence and meet the spending minimums for your desired recognition level. Sponsors can add items from the exhibitor menu as well.

  • Interstitial Mobile App Ad

    Be front and center in the mobile app—your ad will be the first thing attendees see when they open the event in the app. The ad will display for a few seconds before loading the rest of the event information. Artwork is subject to Esri approval.

    $6,100

    Exclusive

  • Partner Presentation

    Reserve your spot on the agenda and position your organization as an industry leader. This 45-minute presentation will be hosted in the Partner Presentation Theater in the Expo Hall. You will also get a list of the opted-in attendees who go to your session.

    $7,200

    Limited availability

  • Column Graphic

    Set of Two

    Get brand recognition with a set of two 4’ x 4’ graphics on the columns in Expo Hall C.

    $7,700

    Limit 2

  • Rest and Recharge Zone

    Help attendees recharge themselves and their devices in this dedicated area featuring powered furniture, a relaxing environment, and your brand and messaging on a custom full meter board ad.

    $7,700

    Exclusive

  • Meeting Room in the Expo Hall

    This private room in the Expo Hall allows your organization to hold meetings during open Expo hours. The room includes graphics, a 6’ table, chairs, and power.

    $8,800

    Limit 2

  • Email Promotion

    Extra Large

    Get all eyes on your organization. This extra-large email feature allows you to include your custom banner image, headline, and copy on an event email sent to all registered attendees. You will be the only partner featured with this option.

    $3,650

    Limit 2

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Additional opportunities

For organizations that do not typically exhibit on the show floor, you can still join us by purchasing these stand-alone opportunities

  • Full Meter Board Ad at Attendee Hotel

    Capture attendee attention after they head back to their hotel to increase impressions with your custom full meter board graphic. These standing graphic boards will be placed in the lobby of the attendee hotel.

    $2,000

    Limit 3

  • Hotel Key Card Sponsorship

    Display your logo alongside Esri event art on the hotel key cards given at the attendee hotel block. You’ll also have the option to include a QR code that directs attendees to your website.

    $5,000

    Exclusive

  • Esri FedGIS Summit Sponsorship

    Get your organization in front of targeted attendees at the summits being held during the conference. This item includes recognition signage and the opted-in attendee list for the summit you choose. Does not include a presentation.

    $5,500

    Exclusive

  • Lunch Zone Sponsorship

    Put your organization front and center while everyone is gathering for lunch. Your logo and messaging will be prominently featured in the lunch areas for one day.

    $10,000

    Limit 3

  • Expo Social Sponsor

    Be part of the party and display your organization’s logo on all of the recognition signage throughout the Expo Social as well as signage around the convention center.

    $10,000

    Limit 3

  • Coffee Break Sponsor

    We serve dozens of gallons of coffee throughout the event as attendees gather at the coffee bars. This item includes signage around the coffee stations as well as your logo on cocktail napkins at the tables for one full day.

    $10,000

    Limit 3

  • Professional Headshot Sponsor

    This event gives attendees at all career levels an opportunity to have a professional headshot taken. Your organization will receive recognition at the headshot photo booth area, as well as a digital poster ad displayed throughout the venue. Additionally, you will receive the opt-in scans of all attendees who have their photos taken.

    $15,000

    Exclusive

  • Federal Small Business Zone Sponsor

    Promote your brand while highlighting the Federal Small Business Zone. This item includes sponsorship recognition in the Federal Small Business Zone, recognition signage in the convention center, a meeting room in the Expo Hall, and a presentation in the Partner Presentation Theater.

    $27,500

    Exclusive

  • Partner Presentation Theater Sponsor

    The Partner Presentation Theater is the central location for all partner content at the event. With sessions that are popular and well-attended, your logo will be prominently displayed on all signage in the theater. This item also includes presentations each day of the event (3) and all opted-in scanned leads collected in the theater.

    $27,500

    Exclusive

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Invitation-only opportunities

These items were created for those who aren’t Esri partners or for those with specialty partnerships. Packages include exhibit space and event registrations and are featured in focused areas on the Expo floor.

  • Federal Agency Exhibitor Booth

    This special item includes all the necessities for our agency groups to highlight their work. Bundle features a 10’ x 10’ booth space, carpet, a 6’ table, chairs, monitor with stand, and electricity. This item is subject to stakeholder approval.

    $750

    Limited

  • Startup Zone Bundle

    This item includes a special bundle option for startup partners. Bundle features a counter kiosk, stools, mounted monitor, registration passes, and electricity. This item is subject to stakeholder approval.

    $3,500

    Limited

  • Federal Small Business Zone Bundle

    This item includes a special bundle option for federal small business partners. Bundle features a desk kiosk, stools, mounted monitor, registration passes, and electricity. This item is subject to stakeholder approval.

    $5,500

    Limited

  • Education Zone Bundle

    This item offers educational institutions and universities to showcase their programs for attendees. Bundle features a table top space, chairs, a registration pass, and electricity. This item is subject to stakeholder approval.

    $2,200

    Limited

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Steps to apply

1. Locate your Esri customer number

Make sure you know your organization's customer number, as it is needed to apply. To find your customer number, contact your organization's administrator or account manager.

2. Start your application

Once you have your customer number, start and submit your application by clicking the Apply Now button.

3. Provide organization details

Include details to help conference attendees understand your organization.

4. Select items

Customize your participation with the à la carte menu to build your ideal sponsorship and exhibitor package.

5. Submit your invoice information

All orders are invoiced, and no payment is due with your application. You’ll be sent an invoice for your participation total once your application is accepted.

6. Submit your application

All applications are vetted and approved based on the order we receive them. You’ll get a confirmation email within 48–72 hours.

Apply now

Resources

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Expo hours

Please check dates and times often, as they are subject to minor changes.
Day and DateTime
Monday, February 2412:30 p.m.–6:30 p.m. (ET)
Tuesday, February 2510:45 a.m.–6:00 p.m. (ET)
Wednesday, February 269:00 a.m.–1:00 p.m. (ET)

Frequently asked questions

To register your staff, visit the exhibitor portal and find the task "Invite Staff to Register" to send emails to your team.

The user list is proprietary information, so it is not provided to sponsors, exhibitors, or attendees.

Become a sponsor or exhibitor

Apply now

Dates and location

February 24–26, 2025

Walter E. Washington Convention Center

801 Mt. Vernon Place NW | Washington, DC 20001

Resources

  • Code of Conduct
  • Proceedings
  • External meeting request

Help

  • 1-888-377-4576
  • confregis@esri.com