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Esri's Policies for Accessibility and Services


Esri is dedicated to providing a welcoming, respectful, safe, and accessible environment for all conference attendees. Our conference fosters an environment where collaboration can thrive, innovation is abundant and encouraged, and all attendees are provided the opportunity to learn and grow.

We ask that all Esri staff and conference attendees be mindful of the Code of Conduct for Esri Conferences and Community Spaces, to help create a safe and inclusive environment for everyone—free of harassment, aggression, and intimidation. Please be respectful, and report any inappropriate behavior to Esri staff.

Accessibility

Esri complies with the Americans with Disabilities Act (ADA) and endeavors that all contracted (Esri-sponsored) space is in compliance as well. For our attendees requiring accessibility, Esri is pleased to offer a dedicated, on-site contact. Please reach out to our accessibility team ahead of the conference for more information.

Esri provides ADA bus transportation between the Walter E. Washington Convention Center and the Smithsonian National Museum of Natural History for the Wednesday evening Networking Reception. You may board ADA busses at the L Street entrance of the Walter E. Washington Convention Center.

For information on the ADA accessibility of the physical spaces at the Walter E. Washington Convention Center, please visit the center’s accessibility page. If you have any additional special needs while at the conference, please email or call 909-793-2853 extension 1-5625.

The following provides additional details about services provided and where to go for more information before and during the conference:

Hearing accommodations

American Sign Language (ASL) interpreters are available at the conference. Attendees who need the services of an ASL interpreter are asked to contact the Esri accessibility team with their request. 

Service animals

Service animals as defined by the ADA's standards are welcome at the conference. Service animals are defined as dogs that are "individually trained to do work or perform tasks for people with disabilities." Please reach out to the Esri accessibility team if you have any special requirements.

Prayer/Quiet Room

As a global conference with a diverse community, Esri embraces and respects the religious affiliations of our community. Attendees have access to a prayer/quiet space to reflect, meditate, and practice their faith at our conference. Please visit the Information Desk at the Esri Federal GIS Conference for the location of and access to the room. 

Nursing room

Esri is pleased to offer a nursing room for the use of conference attendees and Esri staff during the conference. This room is equipped with electrical outlets and seating, and it is secured by key lock. Nursing mothers may store expressed milk in refrigerators at the First Aid Room located in Hall A of the Walter E. Washington Convention Center (WEWCC). Please visit the Information Desk for the location of and access to the room.

First aid

Conference attendees needing first aid during event hours should visit the First Aid Room in Hall A.

For life-threatening emergencies, call 911 immediately from any available landline or cell phone, then notify security staff for the site so they can quickly direct first responders. 

Children at the conference

For safety and security, all registered attendees must be at least 18 years of age. Some exceptions may apply, and we welcome you to reach out and discuss your individual needs. For example, K–12 students may be able to attend as part of their school curriculum, with the required parent/guardian permission. Please contact confregis@esri.com with any questions regarding children attending the Esri Federal GIS Conference.

As the Esri Federal GIS Conference is primarily a commuter conference for attendees, we do not offer special conference programs for children, such as Family Night, GIS Kids Camp, or on-site day care. These activities will be available at the summer Esri User Conference in San Diego if you would like to bring your children to this event.

We continuously update our conference support to meet the ever-changing needs of our attendees, so please contact our staff at the Registration or Information Desk if you have suggestions for future activities.

Infants

Infants under two years of age may accompany registered attendees into the conference programs, workshops, GIS Solutions Expo, and other activities as long as the infant is in a carrier and supervised at all times. If the infant begins to fuss or creates a distraction for other attendees in the program, the parent should step out to attend to the infant (please see the Code of Conduct for Esri Conferences and Community Spaces).

Guests

Guests are welcome to join attendees at the Networking Reception on Wednesday, February 12. Additional fees apply. Please visit the Registration Desk to purchase guest tickets.

Exceptions may apply, so we request that attendees reach out and discuss individual needs with the Esri accessibility team

Have any questions?

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1-800-447-9778 (United States)