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Hotels

Hotel Accommodations

Select conference hotels can allocate blocks of rooms to groups requesting EIGHT or more rooms. Esri does not guarantee that a specific number of rooms will be available at specific hotels, as group reservations are available on a first come, first serve basis. Group reservations will be booked at specific hotels listed on the Group Reservations Agreement only. Rooms will be located in the same hotel whenever possible. If your requested hotel does not have the entire block of rooms available, Esri will research other hotel options and confirm via e-mail what was allocated to the group.

You must read and complete the Group Reservations Agreement Form before you can request a block of rooms. You can submit completed forms via e-mail. With group reservations, unlike individual reservations, you do not have to be registered for the event to request a block of rooms.

Important Deadlines

January 4, 2019   Groups may reduce room nights or cancel reservations being held in its block without penalty on or before January 4, 2019, at 5:00 PM Pacific daylight time (PDT). Cancellations must be communicated in writing and received by Esri on or before January 4, 2019, at 5:00 PM (PDT). Any reserved rooms cancelled after January 4 will be charged a $100 cancellation fee, per reservation. After January 4, 2019, any unreserved room nights remaining in your block will be released into the general inventory.

February 1, 2019   Please make sure that the final name for each reservation is in the system before February 1 at 5:00 PM (PDT). After February 1, all reservations are transferred to the hotel, therefore, any name changes, cancellations etc. will need to go through the hotel directly.

Caution: Beware of non-Esri Solicitors

Unauthorized housing providers claiming to be associated with Esri may contact you to solicit "special offers" for hotel reservations and/or request non–refundable deposits via email, phone, or fax. 
Please note: The Esri Housing Bureau is the only authorized housing provider for the Esri Partner Conference—and has partnered with local Palm Springs, CA hotels to provide exclusive discounted room rates for Esri Partner Conference attendees.
If you have received unauthorized solicitations or have any concerns, please contact us at esripalmspringshotelres@esri.com.

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