{"id":590845,"date":"2026-11-12T18:48:39","date_gmt":"2026-11-12T18:48:39","guid":{"rendered":"https:\/\/www.esri.com\/en-us\/industries\/blog\/?post_type=blog&#038;p=590845"},"modified":"2026-11-12T18:48:40","modified_gmt":"2026-11-12T18:48:40","slug":"from-spreadsheet-to-shared-awareness","status":"publish","type":"blog","link":"https:\/\/www.esri.com\/en-us\/industries\/blog\/articles\/from-spreadsheet-to-shared-awareness","title":{"rendered":"From Spreadsheet to Shared Awareness"},"content":{"rendered":"<p class=\"wp-block-paragraph\"><strong>How Paine Field Is Using ArcGIS to Track Airport Capital Projects<\/strong><\/p>\n\n<p class=\"wp-block-paragraph\"><em>By connecting capital improvement data to location, Paine Field is turning a familiar spreadsheet workflow into a shared operational view for airport planning, coordination, and communication.<\/em><\/p>\n\n<p class=\"wp-block-paragraph\">At airports, every project is about where; it\u2019s about location. A runway rehabilitation, taxiway connector change, utility improvement, lease area impact, or future development project does not exist in isolation &#8211; it happens somewhere, affects someone, and intersects with the daily movement of aircraft, tenants, staff, vehicles, assets, and passengers.<\/p>\n\n<p class=\"wp-block-paragraph\">For Seattle Paine Field International Airport in Snohomish County, Washington, that simple truth has become the foundation for a more connected approach to capital project coordination. By using ArcGIS to transform a spreadsheet-based capital improvement planning workflow into an interactive, map-based dashboard, the airport is giving staff a clearer view of what is happening, where it is happening, and how projects may affect operations.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-a-complex-airport-environment-needs-shared-context\">A complex airport environment needs shared context<\/h2>\n\n<p class=\"wp-block-paragraph\">Paine Field is a unique environment. Owned and operated by Snohomish County, the airport supports a mix of commercial service, general aviation, and major tenant activity, including Boeing\u2019s aircraft manufacturing. It has two active runways, serving a diverse set of users and operational needs. Compared with larger commercial airports in the region, Paine Field offers a smaller, more streamlined passenger experience while still supporting complex airside and landside activity; each with long-term infrastructure needs.<\/p>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"456\" src=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide1-4-1024x456.jpg\" alt=\"\" class=\"wp-image-590855\" style=\"aspect-ratio:2.245666067922637;width:644px;height:auto\" srcset=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide1-4-1024x456.jpg 1024w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide1-4-300x134.jpg 300w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide1-4-768x342.jpg 768w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide1-4.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\"><em>Figure 1. An Esri 3D Scene View of Paine Field\u00a0<\/em><\/figcaption><\/figure>\n<\/div>\n\n<p class=\"wp-block-paragraph\">Behind that activity is a growing GIS program. The airport\u2019s GIS operates within the Engineering Division and is integrated with Snohomish County\u2019s broader enterprise GIS. The airport maintains its own database, data structure, and schema to support FAA Advisory Circular 150\/5300 18B and other use cases. It shares services and web applications through the County\u2019s ArcGIS Enterprise Portal. The result is a secure GIS environment that supports airport staff, county departments, contractors, and other stakeholders.<\/p>\n\n<p class=\"wp-block-paragraph\">Much of Paine Field\u2019s early GIS work focused on building a strong foundation. That meant gathering authoritative data, organizing it according to airport and county best practices, and creating a structure that could support long term governance, compliance, and operational use.<\/p>\n\n<p class=\"wp-block-paragraph\">\u201c<em>I think we have a really solid organized GIS now because we spent so much time on things like data governance, 18B, and best practices with the county.<\/em>\u201d Courtney Strehlow, Senior GIS Analyst at Paine Field.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-turning-project-tracking-into-a-spatial-source-of-truth\">Turning project tracking into a spatial source of truth<\/h2>\n\n<p class=\"wp-block-paragraph\">With that foundation in place, the airport is now expanding GIS into higher value workflows. One of the most practical examples is its Airport Capital Improvement Projects process (ACIP). These projects are generally larger, longer-term investments that result in durable airport assets and may be supported through FAA Airport Improvement Program (AIP) grants. A runway rehabilitation project, for example, belongs in this category; yet a smaller repainting effort may not.<\/p>\n\n<p class=\"wp-block-paragraph\">Historically, Paine Field tracked ACIP in an Excel spreadsheet maintained by the engineering manager. The spreadsheet contained line items for projects, including information such as cost, status, timing, and other project details. During monthly meetings, airport staff from multiple divisions reviewed the spreadsheet, discussed updates, and made changes. The spreadsheet worked as a system of record, but it had a limitation: it did not show where projects were located.<\/p>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"495\" src=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide2-4-1024x495.jpg\" alt=\"\" class=\"wp-image-590856\" style=\"aspect-ratio:2.0687677980451014;width:602px;height:auto\" srcset=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide2-4-1024x495.jpg 1024w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide2-4-300x145.jpg 300w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide2-4-767x371.jpg 767w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide2-4.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\"><em>Figure 2. Capital Project Tracking with Spreadsheets\u00a0<\/em><\/figcaption><\/figure>\n<\/div>\n\n<p class=\"wp-block-paragraph\">That mattered because location is the most important context for understanding capital projects and their impacts. A project may affect a runway safety area, taxiway connector, tenant lease boundary, road, wetland, utility, or other nearby infrastructure. It may overlap with another project or affect how tenants access parts of the airfield. Without a map, those relationships are difficult to see and understand.<\/p>\n\n<p class=\"wp-block-paragraph\">Strehlow saw an opportunity to connect the tabular project data to the airport\u2019s GIS. Instead of manually creating maps for each request or duplicating project information by hand, she developed a workflow that pulls project data from Excel into the airport database and displays it in an interactive ArcGIS dashboard. The dashboard brings together maps, lists, charts, graphs, totals, and filters. With it, Airport staff can select a project, click a chart, filter by status or year, review total costs, and see projects in geographic context. Because the project data is now in GIS, it can also be overlaid with other authoritative airport layers such as lease boundaries, roads, wetlands, taxiways, and other operational or environmental data.<\/p>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"475\" src=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide3-3-1024x475.jpg\" alt=\"\" class=\"wp-image-590857\" style=\"aspect-ratio:2.15579259734531;width:650px;height:auto\" srcset=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide3-3-1024x475.jpg 1024w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide3-3-300x139.jpg 300w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide3-3-767x356.jpg 767w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide3-3.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\"><em>Figure 3. Capital Project Tracking Dashboard\u00a0<\/em><\/figcaption><\/figure>\n<\/div>\n\n<p class=\"wp-block-paragraph\">The dashboard does not replace the airport\u2019s internal coordination process. Instead, it augments and strengthens that process by turning the spreadsheet into a spatial source of truth. Staff can still update the underlying project information through the established workflow, but the dashboard makes that information easier to visualize, analyze, and communicate.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-making-capital-projects-easier-to-understand-and-communicate\">Making capital projects easier to understand and communicate<\/h2>\n\n<p class=\"wp-block-paragraph\">For tenant coordination, this is especially important. Many capital projects occur on the airfield and can affect how tenants use runways, taxiways, connectors, and other airside areas. One example Strehlow cited is a major rehabilitation project on the north end of the larger runway. This project affected Boeing and other airport users, not only during construction but also afterward, as taxiway connectors and operating conditions will change.<\/p>\n\n<p class=\"wp-block-paragraph\">While tenants do not directly access the internal dashboard, airport staff use it to quickly understand project scope and impacts, then relay accurate information to tenants, county stakeholders, and the broader community. This helps the airport move from static project tracking to a more dynamic, location-based communication model.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-building-automation-with-tools-already-available-in-arcgis\">Building automation with tools already available in ArcGIS<\/h2>\n\n<p class=\"wp-block-paragraph\">The technical workflow was intentionally practical. Paine Field chose to represent projects as polygons, that show project areas and support multipart geometries when a project affects multiple locations. Rather than relying on project numbers that may not exist early in planning or may appear across multiple spreadsheet rows, the workflow uses a sequential unique ID to join the Excel data to corresponding GIS features. Strehlow creates the project polygon, adds the unique ID, and then runs a script that fills in the remaining attributes from the spreadsheet.<\/p>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"611\" src=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide4-3-1024x611.jpg\" alt=\"\" class=\"wp-image-590858\" style=\"aspect-ratio:1.6759360289303862;width:624px;height:auto\" srcset=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide4-3-1024x611.jpg 1024w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide4-3-300x179.jpg 300w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide4-3-767x458.jpg 767w, https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/Slide4-3.jpg 1206w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\"><em>Figure 4. ArcGIS Pro Project Script\u00a0<\/em><\/figcaption><\/figure>\n<\/div>\n\n<p class=\"wp-block-paragraph\">That script was built using tools already available in ArcGIS Pro. Strehlow configured geoprocessing tools, copied the generated Python code, and pasted it into an ArcGIS Notebook. Now, rather than manually updating project attributes each month, she simply runs the notebook and refreshes the GIS data as the spreadsheet updates. The result is a workflow that is both automated and approachable.<\/p>\n\n<p class=\"wp-block-paragraph\"><em>\u201cA lot of people think building out a script or an automation, you have to be extremely adept in coding languages; and it can be really intimidating,\u201d Strehlow said. \u201cBut the beauty of this kind of process is\u2026 by using existing geoprocessing tools any GIS analyst could make this kind of script and these kinds of automations.\u201d<\/em><\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-a-practical-path-for-other-airports\">A practical path for other airports<\/h2>\n\n<p class=\"wp-block-paragraph\">For a GIS staff of one, that matters. The dashboard saves time by reducing manual data entry and map production. It improves confidence by keeping project information current. It gives staff a way to interact directly with capital project data sorting, filtering, selecting, and analyzing projects without having to dig through a spreadsheet. And it creates a foundation for future integration with work orders, asset management, construction plans, leases, CAD drawings, or other enterprise systems.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"h-the-acronym-for-geographic-information-systems-isn-t-gis-it-s-roi\">The acronym for Geographic Information Systems isn\u2019t GIS, it\u2019s ROI<\/h2>\n\n<p class=\"wp-block-paragraph\">The return on investment is still evolving, but the early value is clear. Staff can view the dashboard during ACIP meetings, tenant impact discussions, or other planning conversations and immediately see relevant project information. What was just a spreadsheet has evolved into an operational view; one that connects project status, cost, timing, and geography. For other airports, the lesson is straightforward: start with the data and workflows you already have. Many airports manage important information in spreadsheets, but they lack a spatial context. By connecting them to GIS, airports can create more useful decision support tools without reinventing the process.<\/p>\n\n<p class=\"wp-block-paragraph\">Strehlow\u2019s advice is simple: <em>\u201cGo for it. Copy the source data to reduce risk, experiment with the tools available in ArcGIS Pro, and look for opportunities to automate repetitive steps. Whether using notebooks, ModelBuilder, geoprocessing tools, or another approach, build practical automations that make existing processes more efficient.\u201d<\/em><\/p>\n\n<p class=\"wp-block-paragraph\">At Paine Field, GIS is not just about making maps. The focus is on helping the airport maintain shared awareness around capital investments, tenant impacts, and long-term infrastructure change. As the airport continues to expand its GIS program, future uses include developing an interactive airport layout plan, utility verification, public facing maps, and additional business system integrations. Their capital project dashboard illustrates how a focused, practical GIS workflow can become a steppingstone toward becoming a more intelligent airport.<\/p>\n\n<p class=\"has-text-align-center wp-block-paragraph\"><em>&#8220;It is possible to fly without motors, but not without knowledge and skill&#8221;<\/em><\/p>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"226\" height=\"240\" src=\"https:\/\/www.esri.com\/en-us\/industries\/blog\/app\/uploads\/2026\/11\/2026-11-12_10-29-56.png\" alt=\"\" class=\"wp-image-590859\"\/><\/figure>\n\n<p class=\"wp-block-paragraph\"><em>All screenshots, maps, data, and information set forth herein (\u201cData\u201d), are for illustrative purposes only and are not to be considered an official citation to, or representation of, the Snohomish County Airport Department and its Geographic Information System. Snohomish County makes no representation or warranty concerning the content, accuracy, currency, completeness or quality of the Data contained herein and expressly disclaims any warranty of merchantability or fitness for any particular purpose. All persons accessing or otherwise using this Data assume all responsibility for use thereof and agree to hold Snohomish County harmless from and against any damages, loss, claim or liability arising out of any error, defect or omission contained within said Data. Washington State Law, Ch. 42.56 RCW, prohibits state and local agencies from providing access to lists of individuals intended for use for commercial purposes and, thus, no commercial use may be made of any Data comprising lists of individuals contained herein.<\/em><\/p>","protected":false},"author":1342,"featured_media":0,"parent":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[],"tags":[],"class_list":["post-590845","blog","type-blog","status-publish","format-standard","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v25.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>From Spreadsheet to Shared Awareness<\/title>\n<meta name=\"description\" content=\"Learn how Seattle Paine Field International Airport is using ArcGIS for capital improvement project coordination at the airport.\" \/>\n<meta name=\"robots\" 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