Group Reservations

Select conference hotels can allocate blocks of rooms to groups requesting 10 or more rooms. Esri does not guarantee that a specific number of rooms will be available at specific hotels, as group reservations are available on a first come, first served basis. Group reservations will be booked at specific hotels listed on the Group Reservations Agreement only. Rooms will be located in the same hotel whenever possible. If your requested hotel does not have the entire block of rooms available, Esri will research other hotel options and confirm via e-mail what was allocated to the group.

You must read and complete the Group Reservations Agreement [PDF] before you can request a block of rooms. You can submit completed forms via e-mail or fax (909-307-3072). With group reservations, unlike individual reservations, you do not have to be registered for the event to request a block of rooms.

Note: Deadlines and fees for group blocks are different from those for individual reservations.

Key Deadlines

May 5, 2015
This is the last day you may reduce room nights or cancel reservations without penalty. Cancellations must be communicated in writing. Should you not use 90 percent of the remaining room nights in your block after this date, you agree to be charged $75 for each room night not utilized.

May 12, 2015
A final name on each reservation within your group block is to be entered into the system on or before May 12, 2015, at 5:00 p.m. (Pacific daylight time). For any reservation without the name of the individual staying in each room, as well as check-in and check-out dates for each individual by this deadline, Esri will assume these rooms will not be utilized and will release them back into general inventory. The cancellation penalty will apply.

Contact Us

Phone: 909-793-2853, ext. 1363
Hours: 8:00 a.m.–5:00 p.m. (PDT), Monday–Friday

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