Land Records

GIS and Right-of-Way: Better Together

Is your organization ready for infrastructure funding?

Infrastructure development projects are complex with many stakeholders and a lot of moving parts.  In the past, keeping everything organized and everyone informed was costly and time consuming.  GIS delivers new capabilities to streamline the process, eliminate duplicated efforts, add new efficiencies, and deliver a framework for better decision making. 

We often think of infrastructure management as a lifecycle of plan, survey/collect data, analysis, design, construct, as-built, and operate.  Right-of-way also has its own lifecycle running in conjunction with infrastructure development.  These workflows are interdependent, so having good data management practices benefits the entire project.  GIS enables sharing data from the infrastructure development lifecycle with the right-of-way lifecycle, delivering efficiencies from planning to construction. Importantly, GIS delivers efficient, operational capabilities leveraging data that is collected along both lifecycles.

Figure A – GIS delivers value to the interdependent infrastructure and right-of-way lifecycles.

Managing an infrastructure or construction project is complicated.  Part of that complication is because of the right-of-way.  Where is the right-of-way?  What is in the right-of-way?  Who has rights in the right-of-way?  Does our project fit in the right-of-way?  How much does it cost to purchase additional right-of-way?  Who owns the land?  Are landowners supportive of our project?  It’s complicated and it takes a lot of data in a holistic view to answer these and other questions.  GIS provides projects with end-to-end, location-aware, project-tracking dashboards that deliver data across the project teams to help coordinate efforts and avoid excessive costs.  Integrating construction management, permitting, inspection, and right-of-way status helps reduce risk and keeps your project on schedule.

Improve Planning – Working with Good Data Adds Value

It all begins with good data. Basemaps such as satellite imagery, tax parcels, topography, and existing utility networks, as well as project files, environmental data, CAD, cultural data, existing right-of-way maps, and more are all integrated into GIS.  Much of the planning data needed to begin a project is available in the Living Atlas as part of the geospatial infrastructure necessary for large projects. GIS delivers the data integration and data management requirements to visualize all data in a single view.  Is this route feasible?  What are the major project impediments with a particular alignment?  Are there too many costly crossings?  Should alternatives be considered?

When all available data is in GIS, alternative routes are easily calculated and reviewed.  GIS can optimize routes based on known conditions at the time. As new information is entered, new alternative routes can be calculated and analyzed.  GIS helps you optimize new routes and communicate various scenarios with stakeholders and the public.

Figure B – Welder welding water or gas steel pipeline with assistant worker in trench. City underground utilities renewal and replacement.

Enhance Data Acquisition, Records Research, Survey, and Inventory

No two projects are the same, which also applies to what data is needed and where that data is.  What tends to be an iterative process, GIS can make more efficient.  GIS helps connect documents, deeds, contracts, field data, and field communications into a source of available information.  Field work scheduling and reporting dashboards enable open communication with all data.

ArcGIS has configurable tools from field data collection and inventory to imagery collection and processing with drones.  With smart phones and tablets, using configurable data collection applications can connect to high accuracy GNSS for precise mapping locations and can be configured to interview and collect landowner information.  Because every project is different, the ability to easily configure tools for the project saves time, money, and eliminates duplicated field efforts.

Manage Negotiations and Real Estate Acquisition

Good public engagement is paramount to success for complex projects.  Integrating the public record parcels and assessment data with project data helps property owners understand and negotiate right-of-way acquisition fairly.  Developing and maintaining trust with landowners is critical to fair and equitable value. Delivering accurate, current project information fosters this relationship. 

Right-of-way cross and involve many properties and property owners.  Engaging with landowners, local officials, and all stakeholders requires a two-way conversation. Using new, web-based engagement tools helps deliver current project information and provides methods to subscribe to updates and provide input.  Information hubs are an easy-to-configure cloud platform that organizes data, and tools to accomplish specific project outreach and communication.  It’s the center of all public outreach.

Figure C – Excavator working on the repair of pipe water and sewerage on a road.

Enable Efficient Operations with Accurate As-built Data

As-built information, or the data related to what was actually constructed, is important for infrastructure management, but equally important for right-of-way information.  Knowing who has what rights, how to access the right-of-way, maintenance requirements, and legal obligations among others, all benefit from well-managed information and good documentation.  By laying the foundation for the future of new infrastructure that requires use of an existing right-of-way, efficiencies with planning, record research, surveying, and negotiations will all benefit.

Transform Right-of-Way Management with a Geographic Approach

As we rethink, reimagine, and rebuild our nation’s infrastructure, GIS is more important than ever.  GIS plays a critical role in the entire infrastructure lifecycle from planning, surveying, design, construction, as-built documentation, and ongoing operations and maintenance.  This is also the case with right-of-way.  GIS improves project planning by delivering integrated project and basemap data and information to all stakeholders.  GIS adds new ways to collect, organize and manage ownership records, deeds, surveys, projects plans and more.  GIS enables high accuracy data collection reducing visits to the field.  GIS reduces costs, improves public engagement, and increases project efficiencies.  GIS delivers a framework for better decision making.

Check out Esri’s Right-of-Way page to learn more about our solutions to help right-of-way (ROW) engineers better manage properties and ensure proper ROW data for the rest of the agency.

About the author

Brent Jones

With Esri for nearly 15 years, Brent Jones oversees Esri’s worldwide strategic planning, business development, and marketing activities for land records, cadastral, surveying, and land administration. As a recognized innovator, Jones specializes in modernizing existing land administration systems and designing new GIS-based cadastral management systems for small and large governments globally. He is a licensed professional land surveyor and engineer, past member of the URISA board of directors, recipient of the 2019 URISA leadership award, past president of GITA (Geospatial Information and Technology Association) and a current member of the UNGGIM -LAS United Nations Committee of Experts on Geospatial Information Management sitting on the Expert Group on Land Administration and Management.

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